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Event Coordinator

2 months ago

Caledon, Ontario, Canada Robinson Show Services Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Robinson Show Services Inc. As an Event Coordinator, you will be responsible for planning and executing various events, conferences, and exhibitions.

Key Responsibilities
  • Event Planning: Coordinate and plan events from start to finish, including site selection, vendor management, and logistics.
  • Communication: Develop and implement marketing and communication plans to promote events and engage with attendees.
  • Budgeting: Prepare and manage event budgets, including vendor contracts and financial reports.
  • Logistics: Coordinate event set-ups, staging, seating, parking, and communication systems.
  • Registration: Implement registration systems and manage event registration processes.
  • Vendor Management: Arrange for and manage contracts with vendors, including hospitality services, signage, and multi-media equipment.
  • Accommodations and Transportation: Plan and arrange for accommodations and transportation services for attendees and vendors.
  • Trade Shows and Exhibits: Plan and arrange for trade shows and exhibits, including booth design and logistics.
  • Documentation: Plan for required documentation and pre- and post-distribution of documentation (itineraries, evaluations, etc.).
  • Social Events: Plan for social events and guest programs, including catering and entertainment.
  • Management: Develop policies and procedures, and attend to other management responsibilities.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Work Experience: 7 months to less than 1 year of experience in event planning or a related field.
  • Language: Fluency in English.
  • Work Hours: 40 hours per week.