Office Support Specialist

3 weeks ago

Burnaby, British Columbia, Canada White Crow Development Ltd Full time

White Crow Development Ltd is seeking a highly organized and motivated Office Support Specialist to join our team. In this role, you will play a vital part in ensuring the smooth operation of our office environment.

Responsibilities:

  • Manage incoming and outgoing mail, as well as other essential materials.
  • Develop and implement efficient office procedures and routines to optimize workflow.
  • Assist in the recruitment process by planning, developing, and implementing effective recruitment strategies.
  • Schedule and confirm appointments for meetings and events.
  • Answer phone calls promptly and professionally, relaying messages and information accurately.
  • Respond to electronic inquiries in a timely and courteous manner.
  • Maintain office supplies inventory and place orders as needed.
  • Oversee payroll administration tasks.
  • Arrange travel itineraries and make reservations for employees.
  • Set up and maintain both manual and computerized filing systems to ensure efficient document management.
  • Perform data entry tasks with accuracy and attention to detail.
  • Provide exceptional customer service to internal and external stakeholders.
  • Support the hiring process by recruiting, interviewing, and onboarding new employees.
  • Assist with basic bookkeeping tasks as required.
  • Proactively resolve issues that may arise, including addressing customer requests, complaints, and supply shortages.

Qualifications:

  • Secondary (high) school graduation certificate.
  • 1 year to less than 2 years of relevant experience.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and as part of a team.

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