Administrative Coordinator

2 weeks ago

Niagara Falls, Ontario, Canada Ferrovial Full time
Job Summary

The Office Manager plays a vital role in providing essential support to the business, handling a wide range of administrative, clerical, and human resource tasks for the Contract Manager and project team. This role acts as a bridge between project operations and corporate directives, ensuring seamless communication and effective implementation of company policies and procedures.

Key Responsibilities
  • Serve as the primary point of contact for HR matters, managing inquiries, new hires, payroll, benefits, and onboarding processes.
  • Organize employee orientation sessions and maintain accurate new hire documentation.
  • Support various HR functions, including policy implementation, employment, performance management, payroll, benefits, and training.
  • Handle employee lifecycle events, such as transfers, promotions, and terminations, while ensuring compliance.
  • Ensure adherence to document control standards.
  • Utilize business systems for procurement, financial reporting, and HR tasks efficiently.
  • Generate timely and accurate reports, including client reports, payroll, financial reports, and work order activity reports.
  • Maintain employee files, project records, and vendor contracts.
  • Manage procurement processes for project patrol yards.
  • Key in payroll hours accurately and oversee accounts payable.
  • Assist with fleet management and hotline inquiries.
  • Record JHSC meeting minutes and ensure timely responses to inquiries.
  • Stay available for overtime work as needed.
  • Perform other assigned duties as required.
Requirements
  • Ability to manage confidential information.
  • Strong multi-tasking, organizational, and independent work skills.
  • Proficiency in Microsoft Office applications.
  • Excellent communication skills and a customer-centric approach.
  • General office administration skills and ability to work in dynamic environments.
  • High safety awareness and ability to recognize and prevent hazards.
  • Clear communication of safety instructions and adherence to safety protocols.
Education and Experience
  • High School Diploma or GED preferred.
  • Over 5 years of experience in administrative or HR roles.
  • A valid driver's license would be beneficial.
Work Conditions/Physical Demands
  • Extended periods of sitting.
  • Occasional standing and walking.
  • Frequent use of hands and good visual capabilities.
Work Environment
  • Office-based setting with moderate noise levels.

Ferrovial is an equal opportunity employer dedicated to promoting diversity and inclusion in the workplace, welcoming applications from all qualified candidates, including individuals with disabilities. Accommodations for applicants will be provided upon request during the recruitment process.

The statements above outline the key responsibilities and requirements of the role, though they are not exhaustive. They are subject to change at the employer's discretion and do not constitute a contractual agreement.

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