Administrative Assistant

4 days ago

Brampton, Ontario, Canada Sharkish Immigration Inc. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Sharkish Immigration Inc.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other events, as well as managing budgets and expenditures.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Supervise other workers and establish office procedures and routines
  • Train other workers and oversee the analysis of employee data and information
  • Answer telephone calls and relay messages, as well as provide customer service
  • Compile data, statistics, and other information, and prepare reports
  • Advise senior management and respond to employee questions and complaints
  • Order office supplies and maintain inventory, and liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers, and organize staff consultation and grievance procedures
  • Oversee payroll administration, arrange travel, and make reservations
  • Set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents
  • Conduct research, perform data entry, and work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers, and carry out related staffing actions, and maintain and manage digital databases
  • Coaching, and perform basic bookkeeping tasks, and consult with clients after sale to provide ongoing support
  • Conduct performance reviews, supervise office and volunteer staff, and assign, coordinate, and review projects and programs
Requirements:
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Ability to work independently, in a fast-paced environment, with tight deadlines, and attention to detail
  • Excellent oral and written communication skills, flexibility, judgement, and organized
  • Team player, accurate, client-focused, reliable, time management, adaptable, accountable, dependable, due diligence, and quick learner
Work Environment:

This is a permanent position, working 30 to 40 hours per week, in a consulting firm environment.

Language:

English

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