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Office Coordinator

2 months ago

Toronto, Ontario, Canada The Biking Lawyer LLP Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at The Biking Lawyer LLP. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our law firm.

Key Responsibilities
  • Information Coordination: Coordinate the flow of information within the firm, ensuring that all relevant parties are informed and up-to-date.
  • Mail and Document Management: Open and distribute regular and electronic incoming mail and other material, maintaining a well-organized filing system.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and court sessions, ensuring that all necessary parties are notified.
  • Minute Taking: Record and prepare minutes of court sessions, meetings, or conferences, accurately capturing all relevant details.
  • Office Procedures: Determine and establish office procedures and routines, ensuring that the firm operates efficiently and effectively.
  • Correspondence and Document Preparation: Prepare and key in correspondence and legal documents, reviewing and proofreading to ensure compliance with legal procedures and grammatical usage.
  • Work Environment: Work in a fast-paced, dynamic environment, collaborating with lawyers, staff, and clients to achieve common goals.
  • Work Hours: Work 30 to 35 hours per week, with a focus on maintaining a healthy work-life balance.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 7 months to less than 1 year of experience in a related field.