Administrative Assistant

3 weeks ago

Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time
Job Title: Administrative Assistant - Legal Support

MAGNUM INSIGHT IMMIGRATION INC is seeking an experienced Administrative Assistant to join our team in a legal support role. As an Administrative Assistant - Legal Support, you will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients, lawyers, and other stakeholders.
  • Maintain Filing System: Maintain accurate and up-to-date filing systems for client files, contracts, and other documents.
  • Determine and Establish Office Procedures: Determine and establish office procedures and routines to ensure efficient and effective operation of the office.
  • Arrange Travel and Itineraries: Arrange travel, itineraries, and make reservations as needed.
  • Prepare and Key in Correspondence: Prepare and key in correspondence, legal documents, and other materials as required.
  • Review and Proofread Documents: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including data entry and record-keeping.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role, preferably in a legal setting.
  • Language: Fluency in English.
  • Work Hours: 30 to 40 hours per week.
Personal Suitability:
  • Accurate: Accurate and detail-oriented with a strong focus on quality.
  • Client Focus: Excellent client service skills with a focus on building strong relationships.
  • Dependability: Reliable and dependable with a strong work ethic.
  • Efficient Interpersonal Skills: Excellent communication and interpersonal skills with the ability to work effectively with others.
  • Excellent Oral Communication: Excellent oral communication skills with the ability to communicate effectively with clients, lawyers, and other stakeholders.
  • Excellent Written Communication: Excellent written communication skills with the ability to prepare clear and concise documents.
  • Organized: Highly organized with a strong ability to prioritize tasks and manage multiple projects.
  • Reliability: Reliable and dependable with a strong focus on meeting deadlines.
  • Team Player: A team player with a strong ability to work collaboratively with others.
  • Ability to Multitask: Ability to multitask and prioritize tasks effectively.

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