Office Support Specialist for Projects

3 weeks ago


Bedford, Quebec, Canada igility Health Association Nova Scotia Full time

Position: Administrative Project Assistant

Employment Type: Full-time, 18-month term (potential for extension)

Work Environment: Hybrid

Igility, in collaboration with Health Association Nova Scotia (HANS), is a not-for-profit organization with a rich history of over 60 years in delivering outstanding human resource shared services and innovative technical solutions. Recognized as one of the premier employers in Nova Scotia and Atlantic Canada, we are dedicated to fostering a diverse workplace and encourage applications from individuals of varied backgrounds.

Role Overview:

  • Manage scheduling and calendar appointments
  • Perform data entry tasks with precision
  • Document meeting notes and transcribe accurately
  • Organize and maintain files, documents, and spreadsheets
  • Prepare and distribute necessary materials
  • Compile and analyze data for reporting purposes
  • Address inquiries from stakeholders effectively

Required Qualifications:

  • Completion of a post-secondary diploma in administration or a related business field
  • A minimum of 3-5 years of relevant administrative experience

Essential Skills and Attributes:

  • Strong organizational and time management abilities, capable of prioritizing tasks efficiently
  • Proficient in MS Office, particularly advanced Excel skills
  • Ability to exercise diplomacy and maintain confidentiality
  • Skilled in minute-taking and transcription
  • Effective communication skills, both written and verbal, suitable for diverse audiences
  • Competence in formatting, proofreading, and evaluating detailed information
  • Meticulous attention to detail and accuracy in all tasks
  • Exemplary professional demeanor, demonstrating accountability and respect

What We Provide:

A competitive compensation package, a comprehensive benefits program, and a highly regarded defined benefit pension plan.

Application Instructions:

We invite qualified candidates to submit their resume and cover letter for consideration.

Igility and Health Association Nova Scotia appreciate the interest of all applicants; however, only those selected for an interview will be contacted.



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