Administrative Assistant

4 weeks ago


Ottawa, Ontario, Canada Ottawa Department of Medicine Full time
Job Title: Administrative Assistant - Division of Infectious Diseases

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Ottawa Department of Medicine. As an Administrative Assistant, you will provide critical support to physicians in the Division of Infectious Diseases, ensuring seamless office administration and coordinating clinic schedules.

Key Responsibilities:
  • Maintain physicians' daily schedules and Outlook calendars, prioritizing tasks and arranging meetings, appointments, and travel.
  • Coordinate clinic activities, scheduling appointments, notifying patients, and addressing inquiries.
  • Produce and complete standard requisitions and clinical forms, including legal documentation and medical reports.
  • Compile and submit expense claims, and initiate purchase orders, deposits, and cheque requisition requests.
  • Provide exceptional customer service, answering phones, and responding to messages in a timely manner.
  • Update and maintain physicians' curriculum vitae and documentation.
Qualifications:
  • Community College Diploma or equivalent.
  • Minimum of 3-5 years related experience.
  • Certificate in medical terminology preferred.
  • Excellent knowledge of MS Outlook, Word, Excel, and PowerPoint.
  • Experience booking appointments, consultations, procedures, and filing patient reports.
  • Meticulous attention to detail and excellent organizational, prioritization, and time-management skills.
  • Ability to handle sensitive and confidential information.
  • Initiative, tact, dedication, diplomacy, and positive attitude.

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.Key...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.Key...


  • Ottawa, Ontario, Canada Dairy Queen Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dairy Queen. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Supervise and coordinate the work of other...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantsWe are seeking highly skilled Administrative Assistants to join our team in a well-established Canadian Defence program. This is an excellent opportunity to utilize your administrative background and gain valuable experience.Key Responsibilities:Prepare and submit travel request forms for civilian and military members as...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantsWe are seeking highly skilled Administrative Assistants to join our team in a well-established Canadian Defence program. This is an excellent opportunity to utilize your administrative background and gain valuable experience.Key Responsibilities:Prepare and submit travel request forms for civilian and military members as...


  • Ottawa, Ontario, Canada Dairy Queen Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing calendars, and maintaining accurate records.Key ResponsibilitiesSchedule and confirm appointments and...


  • Ottawa, Ontario, Canada Dairy Queen Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing calendars, and maintaining accurate records.Key ResponsibilitiesSchedule and confirm appointments and...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...


  • Ottawa, Ontario, Canada Advantage Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Division Management team. The successful candidate will be responsible for providing exceptional administrative support, including preparing and editing communications, making travel arrangements, coordinating meetings, and disseminating...


  • Ottawa, Ontario, Canada Advantage Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Division Management team. The successful candidate will be responsible for providing exceptional administrative support, including preparing and editing communications, making travel arrangements, coordinating meetings, and disseminating...


  • Ottawa, Ontario, Canada Jack R. Bowerman, CPA - Professional Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jack R. Bowerman, CPA - Professional Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including filing, data entry, and correspondence.Key ResponsibilitiesFiling and Data Entry:...


  • Ottawa, Ontario, Canada Alma Counselling Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alma Counselling. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including scheduling appointments, answering phone...