Administrative Coordinator, Clinical Services
3 weeks ago
Administrative Coordinator, Clinical Services
BC Centre for Disease Control
Are you eager to contribute to public health? The BC Centre for Disease Control, a key program of the Provincial Health Services Authority, is looking for dedicated professionals to assist in leading initiatives in disease monitoring, prevention, and management.
Our mission is to foster healthy communities where individuals can thrive in their environments—whether at home, work, or play.
If you are motivated by the opportunity to effect positive change and enhance community health, this role could be a perfect fit for you.
The Administrative Coordinator will oversee the organization and management of clerical and administrative functions within the TB clinic and its associated locations. Responsibilities include supervising daily operations and ensuring the effective delivery of administrative services. You will lead clerical staff, monitor workflows to guarantee timely task completion, and provide constructive feedback on performance. Additionally, you will develop and enforce workplace policies and procedures, manage budgets, and oversee resource allocation for operational needs.
Key Responsibilities
Coordinate clerical and administrative support for the program and its multiple offices, ensuring efficient daily operations and service delivery. Supervise clerical personnel, monitor work schedules, and facilitate conflict resolution while implementing process enhancements. Formulate and apply operational policies and procedures that align with organizational goals, identifying areas for efficiency improvements. Manage financial resources, including budget preparation and expense monitoring, while ensuring compliance with established financial policies. Oversee facility maintenance and equipment procurement, liaising with contractors and service providers to address safety and operational concerns. Lead project initiatives such as facility renovations, ensuring minimal disruption to services while maintaining safety standards. Maintain accurate records related to TB and STI/BBI services, generating statistical reports and responding to information requests. Assist in the recruitment and onboarding of new staff, providing training and monitoring adherence to policies and regulations. Manage employee scheduling, leave requests, and ensure compliance with documentation requirements. Perform various administrative tasks, including managing correspondence, organizing meetings, and providing technical support as needed. Undertake additional duties as assigned.Qualifications
Completion of Grade 12, complemented by a diploma in Business Administration and five years of relevant experience, including supervisory roles.Skills & Knowledge
Proficient in supervision and team management. Strong organizational and prioritization skills. Ability to work autonomously and collaboratively. Excellent verbal and written communication skills. Familiarity with office procedures and financial transactions. Competence in evaluating administrative systems. Typing speed of 50 wpm. Proficient in Microsoft Office Suite. Analytical skills for problem-solving. Physical capability to perform job duties. Commitment to fostering reconciliation and understanding Indigenous rights. Knowledge of the historical context of Indigenous Peoples in Canada is a valuable asset.What We Offer
At PHSA, every employee plays a vital role in enhancing patient care. We prioritize your well-being by providing health and wellness programs, professional development opportunities, and a supportive work environment.
Access to extensive training programs and courses. Comprehensive benefits package, including a pension plan and wellness resources. Generous vacation entitlement and statutory holidays. Flexible work options to accommodate diverse needs. Employee discount programs for various services and products.About Us
The BC Centre for Disease Control is committed to preventing communicable diseases and promoting public health in British Columbia. As part of the Provincial Health Services Authority, we strive to provide equitable and effective health care services across the province.
PHSA is dedicated to creating a diverse workforce and fostering an inclusive environment. We encourage applications from individuals belonging to historically marginalized groups and are committed to addressing systemic inequities in our hiring practices.
Our initiatives aim to eliminate Indigenous-specific racism and promote health equity for Indigenous communities.
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