Administrative Coordinator, Clinical Services
3 weeks ago
Administrative Coordinator, Clinical Services
BC Centre for Disease Control
Are you prepared to contribute to meaningful change? The BC Centre for Disease Control, a vital program under the Provincial Health Services Authority, is in search of dedicated individuals to provide leadership in disease surveillance, prevention, and consultation at both provincial and national levels.
Our mission is to foster thriving communities where individuals can attain optimal health and well-being in their everyday environments.
If you are motivated by the aspiration to effect positive change and enhance community health, this opportunity aligns with your goals. We invite you to consider becoming part of our innovative team.
The Administrative Coordinator is tasked with the strategic planning and coordination of clerical and administrative support functions for the TB clinic and its associated satellite locations. This role includes overseeing daily operations and ensuring the effective delivery of administrative services. Responsibilities include supervising clerical personnel, managing work schedules to guarantee timely task completion, providing guidance and feedback, and developing operational policies and procedures.
Key Responsibilities
Facilitate the planning and coordination of clerical and administrative support activities across multiple offices. Supervise daily operations and ensure the efficient delivery of services. Manage clerical staff, monitor their work, and implement process improvements. Develop and implement operational policies and procedures to meet organizational needs; identify opportunities for process optimization to enhance service delivery efficiency. Prepare business cases and conduct cost/benefit analyses. Oversee budget management, including resource allocation for annual operating budgets and capital planning. Maintain financial records and ensure compliance with established policies. Ensure the maintenance of facilities and make recommendations for office equipment procurement and supplier selection. Address safety and security concerns in collaboration with maintenance personnel. Manage project work related to facility renovations and repairs, ensuring minimal disruption to operations while tracking project progress. Maintain accurate records and generate statistical reports related to TB and STI/BBI services. Address information requests and participate in systems planning activities. Assist in the recruitment and onboarding of staff, providing training and monitoring performance to ensure adherence to policies and procedures. Coordinate staff schedules, leave requests, and manage casual employee arrangements. Perform various administrative tasks, including managing correspondence, arranging meetings, and providing general office support. Undertake additional duties as assigned.Qualifications
Completion of Grade 12, supplemented by a recognized diploma in Business Administration and five years of relevant experience, including two years in a supervisory role, or an equivalent combination of education and experience.Skills & Knowledge
Proficient in supervision and team management. Strong organizational and prioritization skills. Ability to work independently and collaboratively. Excellent verbal and written communication skills. Familiarity with general office procedures and financial transactions. Competence in evaluating administrative systems. Typing speed of 50 wpm. Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Strong analytical and problem-solving abilities. Physical capability to perform job duties. Commitment to fostering reconciliation and understanding Indigenous rights. Knowledge of the socio-economic and historical context affecting Indigenous Peoples is a valuable asset.What We Offer
Every employee at PHSA plays a crucial role in delivering exceptional patient care. We are dedicated to supporting your health and wellness through various development programs.
Opportunities for professional growth and development through extensive training programs. Comprehensive benefits package, including a pension plan and wellness resources. Generous vacation entitlement and annual statutory holidays. Flexible work options to accommodate employee needs. Access to a discount program for various services and products.About Us
The BC Centre for Disease Control is committed to preventing and controlling communicable diseases while promoting environmental health across the province.
As part of the Provincial Health Services Authority, we aim to provide equitable and effective healthcare services throughout British Columbia. Our core values emphasize respect, compassion, innovation, partnership, and purposeful service.
PHSA is dedicated to equity in hiring practices and creating a diverse workforce. We encourage applications from individuals belonging to historically marginalized groups.
Our commitment to addressing Indigenous-specific racism is integral to our mission, and we welcome Indigenous individuals to apply.
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