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Human Resources Officer

2 months ago

SainteAnnedeBellevue, Canada John Abbott College Full time
Job Summary

Under the direct supervision of the Coordinator of Human Resources, the Senior Human Resources Officer will perform various administrative and technical duties for Human Resources Services at John Abbott College.

Key Responsibilities
  • Selection and Support of Employees
    • Revise job descriptions in collaboration with departments/services and ensure conformity with the classification plan
    • Prepare job postings and ensure accuracy of information posted on the ATS
    • Provide information to the Placement Bureau as required
    • Carry out reference checks for all new hires
    • Collect and evaluate scholarship and experience documents for the classification of non-teaching staff
    • Send activation/deactivation notices to all relevant departments via GEREMI
    • Liaise with departments/services for all matters concerning the hiring of support employees
    • Act as HR representative on selection committees for the hiring of support employees
    • Advise and enforce hiring guidelines
  • H.R. Administration
    • Administer contracts and payroll processing for all non-teaching employee groups
    • Bi-weekly pay exceptions (pay rate adjustments, personnel movement, and progressive returns)
    • Annual increases
    • Progression increases
    • Offers of Employment/Contracts
    • Salary Assessment
    • Reclassify staff according to new educational credentials as needed
    • Open employee files and ensure all required documents are filed accordingly
  • HR Reporting
    • Correct SPOC entry errors after first transmission and process adjustments as needed for non-teaching staff
    • Update the Staffing Plan as per Budget and Staffing decisions
    • Prepare Staffing Plan Report for JACPA per the professional collective agreement by the prescribed deadline
    • Update the SRIC HR/Payroll system and advise payroll of changes
    • Prepare and distribute seniority and status lists for Professional and Support employees in accordance with guidelines in the collective agreements
    • Prepare Part-time Employee Report to determine statutory holidays
    • Perform any other related tasks as may be assigned
    Requirements
    • Education:
      • Undergraduate degree in a relevant discipline, preferably in Industrial Relations, Labour Relations, and/or Human Resources Management
    • Experience:
      • Minimum of three (3) years of relevant experience in a unionized environment
    • Skills:
      • Strong interpersonal skills and autonomy in dealing with issues and/or situations of conflict
      • Ability to work outside of regular work hours as needed
      • Ability to work with a minimum of supervision
      • Ability to deal pleasantly and effectively with people
      • Ability to produce work under pressure
      • Problem-solving and analytical skills
      • Knowledge of post-secondary education would be an asset
      • Knowledge of Microsoft Office (Word, Excel, PowerPoint)
      • Excellent oral and written communication skills in both English and French
    • Testing may be required to demonstrate knowledge of:
      • French – Intermediate oral and written
      • English – Advanced oral and written
      • Intermediate MS Word and MS Excel