Administrative Assistant, Admissions, Undergraduate Medical Education Program
7 days ago
Job Summary:
The University of Saskatchewan is seeking a highly organized and detail-oriented Administrative Assistant to provide confidential administrative support to the Undergraduate Medical Education Admissions Office.
Key Responsibilities:
- Provide administrative support to the Admissions Office, Director of Admissions, and Admissions Coordinator for the Undergraduate MD Program
- Act as the initial point of contact for all admission-related inquiries from applicants, faculty, university members, stakeholder groups, and the general public
- Manage the general admissions email account and triage higher-level email inquiries to the appropriate individuals
- Assist with verification, recording, and extracting of applicant information in RMS Recruit
- Assist with the management and coordination of information to applicants during the admissions process
- Assist with interview planning and the carrying out of the interview process
- Assist with recruitment and other admissions-sponsored events
- Provide administrative support to the Admissions Committee, including scheduling meetings, maintaining SharePoint, recording and transcribing minutes
- Perform other duties as assigned
Requirements:
- Completion of Grade 12 and a recognized post-secondary or administrative assistant program is required
- Three to five years of related experience, preferably in a university setting, is required
- Experience with the Relationship Management System (RMS) Recruit, Banner (SiRius), Banner Document Management, Microsoft Office, Zoom, Crystal Reports, Canvas, Cascade, and a strong knowledge of the University of Saskatchewan policies and procedures would be an asset
Skills:
- Ability to work in a high-volume setting and manage multiple projects with competing demands and deadlines, requiring strong organizational and time management skills
- Ability to learn in a fast-paced environment, balancing the need to work independently and also as part of a team
- Self-directed and take initiative
- Interpret and apply policies and follow instruction
- Demonstrate a high level of integrity with professional maturity, judgment, and decisiveness
- Meticulous attention to detail
- Possess strong computer skills, including keyboarding and proficiency with Microsoft Office software (Word, Excel, PowerPoint, Outlook) and database management
- Demonstrate effective interpersonal and communication skills, both written and verbal; tact, diplomacy; intercultural sensitivity, and maintain strict confidentiality
- Ability to recognize and analyze problems, take appropriate actions or formulate an appropriate response, and also have the ability to recognize when other staff need to be involved/consulted
- Experience with post-secondary level (domestic and international) transcript review and evaluation would be an asset
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Saskatoon, Saskatchewan, Canada University of Saskatchewan Full timeJob Summary:The University of Saskatchewan is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Admissions Office in the College of Medicine.Key Responsibilities:Provide administrative support to the Admissions Office, including managing the general admissions email account and triaging...
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