Experienced Part-Time Bookkeeper

2 weeks ago

Vancouver, British Columbia, Canada Eva Lee & Associates Recruitment Full time

Eva Lee & Associates Recruitment is seeking a highly organized and detail-oriented Part-Time Bookkeeper to support our esteemed law firm client.

This role offers the opportunity to contribute to a dynamic legal environment while leveraging your expertise in financial management. The ideal candidate will possess proven experience in trust accounting within a legal setting, demonstrating proficiency in industry-standard software applications such as PCLaw, Sage50, Clio, and QuickBooks.

Responsibilities:
  • Manage day-to-day recording of all trust and general account transactions with meticulous accuracy.
  • Process deposits and print trust and general cheques efficiently.
  • Handle e-transfers for both trust and general accounts, ensuring secure and timely processing.
  • Prepare credit card invoices for clients, maintaining clear and concise billing records.
  • Reconcile and balance monthly trust and general bank accounts, verifying accuracy and identifying discrepancies.
  • Generate Statements of Account (fee billings) promptly and accurately, reflecting client charges and payments.
  • Maintain meticulous records for the trust ledger, accounts receivable sub-ledger, and accounts payable accounts.
  • Prepare semi-monthly payroll, ensuring timely and accurate compensation processing.
  • Develop and maintain spreadsheets to track cash expenses, providing clear financial insights.
  • Prepare necessary government remittances, including GST, PST, WCB, and payroll deduction remittances, adhering to all regulatory requirements.
  • Generate periodic financial statements, offering comprehensive summaries of the firm's financial performance.
  • Prepare Law Society Trust Reports and provide essential support during Trust Audits, ensuring compliance with legal and ethical standards.
  • Collaborate with lawyers by sending memos requesting input for the Trust Report and reminding them to complete annual practice declarations online.
  • Organize and maintain accurate records for the required retention periods, adhering to industry best practices.
  • Liaise with the Accountant for year-end reporting, ensuring seamless data transfer and financial analysis.
  • Close files efficiently and accurately, maintaining a well-organized and secure record-keeping system.
Additional Responsibilities:
  • Supervise staff regarding accounting procedures, general office protocols, and problem-solving strategies.
  • Conduct research and make purchasing decisions for office furniture, computers, software, photocopiers, and other essential equipment.
  • Manage library filing updates and maintain subscriptions to relevant legal resources (e.g., BC Practice).
  • Handle insurance-related tasks, including submitting claims for extended health benefits, liaising with brokers regarding excess liability insurance, comprehensive office insurance, and group insurance plans.
  • Coordinate with IT support regarding PC issues, software updates, network maintenance, printers, and photocopier functionality.
  • Organize and plan annual Christmas parties for the firm.
  • Liaise with the landlord to address any building-related concerns or requests.
  • Manage petty cash funds responsibly and maintain an organized office environment.

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