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Office Administrative Assistant

2 months ago

Laval, Quebec, Canada Agos Immigration Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Agos Immigration Inc. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team members, including scheduling appointments, managing calendars, and coordinating travel arrangements.
    • Assist with staff consultation and grievance procedures, ensuring a fair and respectful work environment.
  • Communication and Coordination
    • Coordinate the flow of information within the team, ensuring timely and effective communication.
    • Arrange and coordinate seminars, conferences, and other events, ensuring seamless execution.
  • Financial Management
    • Plan and control budget and expenditures, ensuring efficient use of resources.
    • Oversee the preparation of reports, providing accurate and timely financial information.
  • Human Resources
    • Respond to employee questions and complaints, providing support and guidance.
    • Organize staff consultation and grievance procedures, ensuring a fair and respectful work environment.
  • Office Management
    • Manage office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
    • Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Language
    • Fluency in English or French, with the ability to communicate effectively in both languages.
  • Other Benefits
    • Bonus
    • Commission
    • Learning/training paid by employer
    • On-site amenities
    • Team building opportunities
What We Offer
  • Competitive Salary
  • Opportunities for Professional Growth
  • A Dynamic and Supportive Work Environment