Corporate Legal Assistant

3 weeks ago

Canada Navacord Full time

WHAT WE PROVIDE:

  • Exceptional learning and advancement opportunities
  • Flexible hybrid work arrangements
  • Competitive salary and benefits package
  • Comprehensive health benefits
  • Retirement Savings Plan with matching contributions
  • Opportunities for professional development and certifications
  • Full tuition reimbursement for relevant business courses and training
  • On-site fitness center
  • A designated volunteer day to contribute to your community
  • Flexible days off, including a day off for your birthday

ROLE SUMMARY

The Corporate Legal Assistant will play a crucial role within the Corporate legal team at Navacord. As a vital member of a five-person team, you will oversee the enterprise's corporate functions and assist broker partners with licensing activities and various strategic initiatives. This role is situated within a vibrant, fast-paced, and expanding organization.

KEY RESPONSIBILITIES

Corporate Duties

  • Support the senior law clerk in delivering comprehensive corporate assistance to Navacord subsidiaries, coordinating with non-legal personnel involved in legal entity management and other internal departments. Responsibilities include: Maintaining corporate records for Navacord's subsidiaries, including minute books and the corporate entity database; Ensuring subsidiaries are registered and compliant in all operational jurisdictions; Assisting with internal legal entity reorganizations; Drafting and securing signatures on corporate resolutions and approvals for specific transactions; Preparing and distributing Board of Directors' consent resolutions as necessary.
  • Assist in managing the legal aspects of stock option grants under the Navacord MIP, share subscription rights under the ESPP, and the issuance of shares related to vested options/subscription rights, including preparing necessary documentation.
  • Help manage the legal considerations of share buy-backs and transfers.
  • Maintain an updated list of legal entities and organizational structure charts.
  • Respond to general inquiries from the business regarding legal entities and provide required information.
  • Support audits (financial, tax, etc.) by supplying corporate information needed for audit-related activities.
  • Oversee external legal resources as necessary.
  • Draft and review legal documents and resolutions, assisting with due diligence for financing, corporate, and restructuring matters.
  • Implement and maintain the corporate entity management database.

Regulatory Responsibilities

  • Collaborate with subsidiary resources on internal legal entity reorganizations with regulatory implications and licensing activities.
  • Assist in developing and maintaining a regulatory portal/database for subsidiary use on regulatory matters.
  • Conduct regulatory searches and respond to inquiries regarding license statuses.
  • Oversee external legal resources as needed.

M&A Responsibilities

  • In addition to corporate secretarial tasks related to transactions: Review proposed officers for regulatory license impacts; Support the acquisition of necessary internal approvals; Facilitate the integration of acquired companies into the corporate secretariat model.

Corporate Finance Duties

  • Assist with corporate finance initiatives, due diligence, and related matters, focusing on corporate entity aspects.
  • Support external counsel in integrating acquired companies into secured debt facilities.
  • Assist treasury teams with bank account openings and KYC requirements.

QUALIFICATIONS

  • Law clerk designation from a recognized institution;
  • Over 5 years of relevant experience;
  • Strong interpersonal, verbal, and written communication skills;
  • Professionalism with the ability to work independently and take accountability for timely and accurate responses;
  • Ability to meet tight deadlines and effectively interface with a diverse range of internal client groups, external counsel, regulators, and suppliers;
  • Strong organizational and drafting skills, with a proactive problem-solving approach.

Navacord is dedicated to promoting diversity, equity, and inclusion. We respect and value human differences and similarities. We encourage applications from women, indigenous peoples, visible minorities, individuals with disabilities, and LGBTQ2+ persons. We are committed to providing accommodations upon request for applicants and employees with disabilities.

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