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Corporate Legal Assistant

3 months ago

Canada Field Law Full time

Corporate Legal Assistant

Location: Flexible between Calgary and Edmonton

Practice Area:

Our Corporate Team is seeking a dedicated legal support professional to manage general invoicing and administrative responsibilities for our paralegal staff. This role will report to both the Partner and the Director of Human Resources and Administration.

Field Law values Collegiality, Integrity, and Professional Excellence, which are integral to fostering a collaborative and respectful workplace for all employees.

Key Responsibilities:

  • Preparation of monthly lists for Domestic and Extra Territorial Corporations Annual Maintenance
  • Cleanup of monthly lists prior to submission to the billing department
  • Facilitating the invoicing process to the billing team
  • Setting reminders for important deadlines
  • Conducting quarterly reporting
  • Managing time entries for missing records as well as standard monthly entries
  • Collaborating with the team on client billing inquiries
  • Handling cancellations, sorting, and reissuing of billings
  • Assisting with collection efforts
  • Communicating with clients regarding trust fund matters
  • Supporting accounting with payment allocation tasks
  • Drafting correspondence for clients
  • Responding to inquiries from other agents
  • Processing payments and confirming their receipt

File Management Duties:

  • Conducting conflict searches and initiating files and ALF cards for new clients
  • Updating client contact information
  • Executing requests from the corporate team
  • Assisting with file closures
  • Documenting notes in ALF
  • Preparing engagement letters for corporate files

Additional Responsibilities:

  • Performing other tasks as assigned

Qualifications and Skills:

  • Minimum of 2 years' experience as a Legal Assistant/Clerk with a focus on billing
  • Completion of a recognized 2-year Legal Assistant Diploma
  • Strong analytical and problem-solving abilities with minimal supervision
  • Experience with corporate businesses in northern territories is an asset
  • Excellent organizational skills

Working Conditions:

  • Ability to thrive in a fast-paced and dynamic work environment