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Document Control Specialist
2 months ago
This position supports projects and operations as a member of the Document Management Group, responsible for the lifecycle management of all Cenovus documentation. The client-focused position will assist with daily activities of the document control center team, ensuring timely delivery of information to clients. It will also assist in client communication and training, and ongoing development of policies and procedures to manage documentation.
Key Responsibilities- Facilitate timely access to business information in an electronic environment
- Assist with daily activities of the document control center team, ensuring timely delivery of information to clients
- Act as liaison between the document control center team and clients, listening to document management issues and needs
- Support and training of project/operations users and clients, both internally and externally
- Identify difficulties and inadequacies related to data/file management at Cenovus and propose improvements to maintain quality standards
- Ensure authors and other providers of documentation adhere to the Documentation Guidance Manual standards, format, etc.
- Support Major Project and Operations Groups as required
- Periodic travel to various work sites inside and outside Canada may be required
- Perform standard document control functions for revision and non-revision controlled documentation, including but not limited to, Engineering and Vendor
- Operate the electronic transmittal system to manage the registration, tracking, and distribution of controlled documentation
- Perform closeout functions for major projects, including but not limited to, redlines and As-Built information
- Assist in quality management of the information management system
- Coordinate and ensure that the document workflow process is followed
- Consult with clients on formatting of documents, using accurate document templates, standards, titling, etc.
- Legally eligible to work in Canada
- Diploma/certificate in records management or equivalent education and experience
- 4+ years' document control experience
- Understanding documentation revision control and review/approval process
- Knowledge and understanding of document workflow and life cycles
- Ability to coordinate and prioritize work requests and meet deadlines based on overall understanding of business impacts
- Strong working knowledge of an electronic Document Management System (e.g., OpenText+)
- Excellent attention to detail, organizational, and customer service skills
- Excellent communication, written, and verbal skills
- Experience within or exposure to the Oil and Gas Industry
- Experience in an engineering environment
Cenovus is an integrated energy company headquartered in Calgary with oil and natural gas production operations in Canada and the Asia Pacific region, and upgrading, refining, and marketing operations in Canada and the United States. We are committed to maximizing value by developing our assets in a safe, responsible, and cost-efficient manner, integrating environmental, social, and governance considerations into our business plans.
We have been named a Top Alberta Employer for 2024, a designation recognizing organizations leading their industries in offering exceptional places to work.
Cenovus is the operator and majority owner of the White Rose field and extensions, located approximately 350 km offshore Newfoundland and Labrador. West White Rose is a concrete-based drilling platform, which will access resources in the western part of the existing White Rose field and use the SeaRose floating production, storage, and offloading (FPSO) vessel for processing within our Atlantic Region Operations.
