Administrative Liaison

2 weeks ago

Toronto, Ontario, Canada Flipp Full time
About Flipp

Flipp is a leading provider of local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments for our retail and brand partners.

We empower shoppers to make informed decisions with autonomy and accountability, leveraging our Shopper Consideration Platform to deliver digital experiences from savings & deals content.

Our team is comprised of hungry, humble, highly intelligent, and other-centered individuals who challenge themselves, learn by doing, and grow by developing new skills and perspectives.

We are seeking a highly organized and proactive Executive Support Specialist to provide essential administrative assistance to our Executive Leadership Team, ensuring they remain focused and efficient.

Key Responsibilities
  • Calendar Management: Coordinate complex calendars, schedule meetings, and proactively adjust to avoid conflicts.
  • Business Prioritization: Understand Executives' priorities to effectively leverage their time.
  • Information Management: Keep Executives and their teams informed of upcoming commitments and responsibilities.
  • Financial Assistance: Organize receipts, complete expense reports, stay up to date on relevant budgets, and reconcile financial statements.
  • Travel Coordination: Arrange travel logistics for Executives.
  • Meeting Coordination: Support recurring team meetings by managing agendas, communicating with facilitators, creating presentations, and taking notes.
  • Event Planning: Plan and execute team events, Hackathons, and off-sites, both virtual and in-person.
  • Team Collaboration: Facilitate monthly in-office lunches and manage company-wide events with the Executive Support Team.
  • Strategic Goals: Identify and achieve cross-functional strategic goals with the Executive Support Team.
  • Process Improvement: Identify operational weaknesses and refine or develop new processes.
  • Administrative Support: Handle inquiries and confidential tasks promptly and efficiently. Provide personal administrative support to executives as needed.
  • Coverage and Support: Provide backup support for other Executive Support Specialists during absences.
  • Executive Initiatives: Assist with Executive initiatives, such as monthly organization-wide town halls, Google Slide decks, proposals, and special project support.
Requirements
  • 3+ years working in an Executive Support position at a fast-paced company
  • Excellent time management and organizational skills
  • Strong ability to work independently and execute in an agile manner
  • Desire to effectively support others and accomplish team/organizational objectives
  • Flexibility and adaptability to work with innovative technologies, such as Google Workspace, Zoom, Slack, and more
  • Advanced experience using Google Workspace and Slack is a strong asset
Our Promise to Each Other

We value diversity, equity, and inclusion in our workplace, and we are committed to creating a welcoming environment for all employees.

We offer a remote-first environment, the tools and opportunities you need to grow and develop, and every opportunity to own your success.

We are looking for individuals who bring their authentic selves to work, who are motivated, and who have a growth mindset.

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