Administrative Support Specialist

3 weeks ago


Montreal, Quebec, Canada TOTEM recruteur de talent Full time

TOTEM recruteur de talent is seeking a dedicated and experienced Administrative Support Specialist to join our client's team. Our client, a non-profit organization committed to supporting those in need, is located near Villa Maria metro station in Montreal.

This part-time position offers the opportunity to contribute to a meaningful cause while utilizing your administrative expertise.

Responsibilities:

  • Prepare and manage correspondence, including letters, emails, meeting minutes, reports, and other documents.
  • Create engaging newsletters and distribute them effectively.
  • Maintain both electronic and physical filing systems for efficient document retrieval.
  • Coordinate meetings by preparing agendas, materials, and ensuring smooth execution.
  • Manage office supplies inventory and place orders as needed.
  • Record financial data accurately in spreadsheets and accounting software.
  • Develop compelling PowerPoint presentations to support internal communication and initiatives.
  • Provide comprehensive administrative support to various departments and staff members.
  • Maintain and troubleshoot office equipment to ensure optimal functionality.
  • Perform other tasks as assigned by the supervisor, demonstrating flexibility and adaptability.

Requirements:

  • Proven experience in an administrative role, ideally within a non-profit or similar environment.
  • Excellent written and verbal communication skills in French, with intermediate English proficiency.
  • Proficiency in Microsoft Office Suite and a strong understanding of PC/Windows operating systems.
  • Demonstrated initiative, autonomy, and a commitment to delivering high-quality work.
  • Strong teamwork skills and the ability to collaborate effectively with colleagues.
  • Exceptional organizational and time management abilities.
  • Discretion and confidentiality in handling sensitive information.
  • A genuine interest in supporting the organization's mission and values.


  • Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesPrepare complex reports and presentations.Analyze data using various software and...


  • Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesPrepare complex reports and presentations.Analyze data using various software and...


  • Montreal, Quebec, Canada SOS Hub Canada inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at SOS Hub Canada inc.Key ResponsibilitiesEducation and ExperienceSecondary (high) school graduation certificate is requiredExperience in a similar role is an assetAdministrative TasksRespond to employee inquiries and provide timely...


  • Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Job Title: Administrative Support SpecialistTOTEM recruteur de talent is representing a distinguished organization with a significant membership base, currently in search of an Administrative Support Specialist to enhance the Professional Inspection division. This role involves the documentation and execution of compliance protocols within the profession....


  • Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position: Administrative Support SpecialistWe are representing a distinguished organization that boasts a significant membership base, currently in search of an Administrative Support Specialist to enhance their Professional Inspection division. This role is pivotal in ensuring the documentation and execution of compliance processes within the profession....


  • Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Administrative Support Specialist PositionTOTEM recruteur de talent is currently in search of an Administrative Support Specialist for a prominent professional order in Quebec. This role is designed for an indefinite duration, requiring a commitment of at least one month.Key Responsibilities:Draft and format a variety of correspondenceHandle incoming...


  • Montreal, Quebec, Canada AJIT TRANSPORT INC Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Support Specialist to join our team at AJIT TRANSPORT INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and scheduling appointments. You will also be responsible for...


  • Montreal, Quebec, Canada AJIT TRANSPORT INC Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Support Specialist to join our team at AJIT TRANSPORT INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and scheduling appointments. You will also be responsible for...


  • Montreal, Quebec, Canada 019979 Hub International Quebec Limited Full time

    About Hub International Quebec Limited Hub International Quebec Limited is a leading insurance brokerage firm dedicated to providing comprehensive risk management and employee benefits solutions. Job Description: Administrative Support Specialist We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic...


  • Montreal, Quebec, Canada Groupe Crédit Agricole Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Groupe Crédit Agricole. As an Office Assistant to the Canada Management Team, you will provide administrative support to the management team, ensuring the smooth operation of the office.Key ResponsibilitiesProvide administrative support...


  • Montreal, Quebec, Canada Groupe Crédit Agricole Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Groupe Crédit Agricole. As an Office Assistant to the Canada Management Team, you will provide administrative support to the management team, ensuring the smooth operation of the office.Key ResponsibilitiesProvide administrative support...


  • Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position: Administrative Support SpecialistWe are collaborating with a distinguished organization that boasts a substantial membership base, currently in search of an Administrative Support Specialist to enhance the Professional Inspection division. This role is pivotal in ensuring adherence to regulatory standards and providing essential support to members...


  • Montreal, Quebec, Canada Centre de services scolaire de Montréal Full time

    Exciting Opportunity for Administrative ProfessionalsAre you a detail-oriented person who thrives in a supportive role? Your expertise in delivering exceptional client interactions can be a valuable asset to our organization. The Centre de services scolaire de Montréal is on the lookout for skilled Administrative Support Specialists to enhance our...


  • Montreal, Quebec, Canada Centre de services scolaire de Montréal Full time

    Become an integral part of our administrative teamAre you detail-oriented and dedicated to delivering exceptional service? Your expertise can play a vital role in our organization. The Centre de services scolaire de Montréal is on the lookout for Administrative Support Specialists to enhance our operations.Key Responsibilities:Deliver outstanding service to...


  • Montreal, Quebec, Canada Collège de Rosemont Full time

    Position Overview: We are seeking a dedicated Administrative Support Specialist to provide essential assistance within the continuing education and business services division. Key Responsibilities: Offer comprehensive administrative support to the director.Coordinate a variety of complex and priority tasks.Manage calendars and schedules effectively.Support...


  • Montreal, Quebec, Canada Collège de Rosemont Full time

    Position Overview: We are seeking a dedicated Administrative Support Specialist to provide essential assistance within the continuing education and business services division. Key Responsibilities: Deliver comprehensive administrative support to the director.Coordinate various complex and priority tasks efficiently.Manage schedules and agendas...


  • Montreal, Quebec, Canada BMO Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at BMO. As an Administrative Support Specialist, you will provide administrative support to our executives and teams, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative support to executives and teams,...


  • Montreal, Quebec, Canada Université du Québec à Montréal Full time

    Job Summary:The Université du Québec à Montréal (UQAM) is seeking a highly motivated and organized individual to join our team as an Administrative Support Specialist. As a key member of our administrative team, you will provide support to various departments and contribute to the overall success of the university.Key Responsibilities:Provide...


  • Montreal, Quebec, Canada Université du Québec à Montréal Full time

    Job Summary:The Université du Québec à Montréal (UQAM) is seeking a highly motivated and organized individual to join our team as an Administrative Support Specialist. As a key member of our administrative team, you will provide support to various departments and contribute to the overall success of the university.Key Responsibilities:Provide...


  • Montreal, Quebec, Canada PepsiCo Full time

    Provide Essential Administrative Support to a Dynamic Team PepsiCo Canada is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will play a vital part in ensuring the smooth operation of our office by providing comprehensive administrative support to management and contributing to overall...