Administrative Support Specialist
3 weeks ago
TOTEM recruteur de talent is seeking a dedicated and experienced Administrative Support Specialist to join our client's team. Our client, a non-profit organization committed to supporting those in need, is located near Villa Maria metro station in Montreal.
This part-time position offers the opportunity to contribute to a meaningful cause while utilizing your administrative expertise.
Responsibilities:
- Prepare and manage correspondence, including letters, emails, meeting minutes, reports, and other documents.
- Create engaging newsletters and distribute them effectively.
- Maintain both electronic and physical filing systems for efficient document retrieval.
- Coordinate meetings by preparing agendas, materials, and ensuring smooth execution.
- Manage office supplies inventory and place orders as needed.
- Record financial data accurately in spreadsheets and accounting software.
- Develop compelling PowerPoint presentations to support internal communication and initiatives.
- Provide comprehensive administrative support to various departments and staff members.
- Maintain and troubleshoot office equipment to ensure optimal functionality.
- Perform other tasks as assigned by the supervisor, demonstrating flexibility and adaptability.
Requirements:
- Proven experience in an administrative role, ideally within a non-profit or similar environment.
- Excellent written and verbal communication skills in French, with intermediate English proficiency.
- Proficiency in Microsoft Office Suite and a strong understanding of PC/Windows operating systems.
- Demonstrated initiative, autonomy, and a commitment to delivering high-quality work.
- Strong teamwork skills and the ability to collaborate effectively with colleagues.
- Exceptional organizational and time management abilities.
- Discretion and confidentiality in handling sensitive information.
- A genuine interest in supporting the organization's mission and values.
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