Administrative Support Specialist

2 months ago

Abbotsford, British Columbia, Canada Vasdev Design Inc. Full time
About the Role

Vasdev Design Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team members, including answering phone calls, responding to emails, and preparing correspondence.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, seminars, and conferences.
  • Office Procedures: Develop and implement office procedures and routines to ensure efficient operation.
  • Scheduling: Schedule and confirm appointments, meetings, and travel arrangements.
  • Communication: Answer electronic enquiries, respond to phone calls, and relay messages to team members.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Management: Set up and maintain manual and computerized information filing systems.
  • Correspondence: Type and proofread correspondence, forms, and other documents.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Computer Skills: Proficient in MS Excel, MS Windows, and MS Word.
  • Language: Fluent in English.
Working Conditions
  • Work Environment: Office environment with a fast-paced and dynamic work atmosphere.
  • Physical Demands: Prolonged periods of sitting, standing, and walking.
  • Work Schedule: 30 to 40 hours per week.

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