Executive Assistant

2 months ago

PointeClaire, Quebec, Canada Mircom Group Of Companies Full time

Job Summary:

The Administrative Assistant plays a vital role in supporting the day-to-day operations of the company. This includes coordinating and communicating office activities, greeting and screening visitors, and scheduling appointments. The ideal candidate will present a positive and professional image of the organization at all times.

Key Responsibilities:

  • Greet and welcome guests upon arrival and provide exceptional customer service.
  • Respond to inquiries from clients, business partners, and other parties, and refer them to the appropriate individuals or departments.
  • Administer and manage mail, packages, and correspondence, and distribute them to the relevant parties.
  • Take and record messages for staff members, and provide basic and accurate information to visitors and callers.
  • Support other areas of the business as required, including organizing meetings and events.
  • Organize, maintain, and coordinate office records, files, and databases.
  • Keep updated records of office expenses and costs.
  • Perform other administrative duties such as filing, photocopying, transcribing, and scanning.
  • Assist in the distribution and translation of memos and other correspondence, and assist in the compilation of data for various reports and draft forms, letters, and reports.
  • Maintain the reception area in a tidy and presentable manner.
  • Assist with company events and order front office supplies.
  • Manage interactions with cleaning staff and procurement of cleaning supplies.
  • Maintain office security by following safety procedures.

Requirements:

  • Superior telephone manners and strong interpersonal skills.
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team.
  • Minimum of one year experience in an administrative assistant or customer service role.
  • Fluency in French and English (both written and verbal).
  • High School Diploma or equivalent.
  • Strong customer service orientation.
  • Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
  • Superior typing skills and ability to write simple correspondence.
  • Knowledge of general office procedures.
  • Able to maintain filing systems and basic databases.
  • Ability to maintain and handle confidential information with discretion.
  • Meticulous records maintenance skills.

What Mircom Offers:

  • A great working environment with opportunities for career advancement.
  • Competitive salary.
  • Group Insurance benefits.
  • Company RRSP program.

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