Office Coordinator

3 weeks ago

Calgary, Alberta, Canada Quality Craft Kitchen Cabinets Inc Full time
Position Overview

The role of the Administrative Assistant at Quality Craft Kitchen Cabinets Inc. is essential for ensuring smooth operations within the office environment. This position involves a variety of administrative tasks that support the overall efficiency of the organization.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • Team Supervision: Oversee and guide other administrative staff.
  • Training: Provide training and support to new employees.
  • Documentation: Record and prepare minutes for meetings and events.
  • Office Management: Establish and maintain office procedures and routines.
  • Appointment Scheduling: Manage and confirm appointments efficiently.
  • Communication: Handle telephone calls and relay messages accurately.
  • Data Compilation: Gather and organize data, statistics, and other relevant information.
  • Inventory Management: Order and maintain office supplies.
  • Travel Arrangements: Coordinate travel plans and make necessary reservations.
  • Reception Duties: Greet visitors and direct them appropriately.
  • Filing Systems: Set up and maintain both manual and electronic filing systems.
  • Document Preparation: Type and proofread various documents.
Technical Skills

The ideal candidate should possess proficiency in:

  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Word
  • Microsoft Access
  • Microsoft Office Suite
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Financial Documentation
  • Invoice Processing
Security Requirements

A criminal record check is mandatory for this position.

Work Environment
  • Ability to work under pressure.
  • Willingness to perform repetitive tasks.
Experience Requirements

Applicants should have between 1 to 2 years of relevant experience.

Support for Newcomers

This role also involves assisting newcomers and refugees in navigating their integration into the workplace.

Employment Type: Permanent

Working Language: English

Work Hours: 40 hours per week

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