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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada Healthmax-Etobicoke Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Healthmax-Etobicoke. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Train and develop other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Answer telephone calls and relay messages
  • Oversee the analysis of employee data and information
  • Answer electronic inquiries
  • Develop and implement communication strategies
  • Compile data, statistics, and other information
  • Prepare reports and presentations
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Arrange travel and itineraries
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • 2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to multitask and work under pressure
  • Proficiency in Microsoft Office and Google Docs
  • Ability to work in a fast-paced environment
What We Offer:
  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development