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Event Management Specialist

3 months ago

Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time
Event Management Specialist Job Overview
  • Education: Completion of a college diploma or a non-university certificate program lasting between 1 to 2 years.
  • Experience: A minimum of 1 year and up to 2 years of relevant experience.
Key Responsibilities
  • Assist in the preparation of financial documentation and reports.
  • Market and promote services related to conferences, meetings, and special events.
  • Recruit, train, and oversee staff and volunteers involved in event execution.
  • Prepare, present, and manage event budgets effectively.
  • Establish financial protocols and procedures.
  • Identify and manage requirements for hospitality services, signage, multimedia equipment, printing, and other technical services.
  • Coordinate and oversee all activities related to conferences and meetings, ensuring attention to detail.
  • Manage logistics for set-ups, staging, seating arrangements, parking, communication systems, and other essential details for events.
  • Organize accommodation and transportation arrangements for guests.
  • Develop registration systems and create informational materials.
  • Plan for crowd management, traffic control, and security measures.
  • Design social events and guest programs.
  • Formulate policies and procedures while handling other managerial responsibilities.
  • Compile and finalize financial and other reports post-event.
  • Oversee all logistical aspects of events.
Technical Proficiencies
  • Proficient in MS Access
  • Skilled in MS Excel
  • Experienced with MS Office Suite
  • Familiar with MS Outlook
  • Knowledgeable in MS PowerPoint
  • Proficient in MS Word
  • Experienced with MS Windows
Qualifications and Skills
  • Strong attention to detail.
  • Able to work effectively under pressure.
  • Experience in fast-paced environments.
  • Client-focused approach.
  • Excellent interpersonal skills.
  • Outstanding verbal communication abilities.
  • Exceptional written communication skills.
  • Adaptable and flexible in various situations.
  • Proactive and takes initiative.
  • Highly organized.
  • Team-oriented mindset.

Employment Type: Permanent

Language of Work: English

Work Hours: 35 to 40 hours per week