Office Support Specialist

2 weeks ago

Prince Rupert, Canada CHARLES KEAY INC Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Charles Keay Inc. as a permanent full-time employee.

Key Responsibilities
  • Office Management: Determine and establish efficient office procedures and routines to ensure smooth day-to-day operations.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication with clients and stakeholders.
  • Customer Service: Provide exceptional customer service, responding to inquiries, and resolving issues in a professional and courteous manner.
  • Administrative Support: Perform various administrative tasks, including typing, proofreading, and preparing correspondence, reports, and other documents.
  • Inventory Management: Order office supplies and maintain accurate inventory records to ensure efficient use of resources.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a timely and professional manner.
  • Record Keeping: Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Work Environment: Work in a fast-paced office environment, collaborating with colleagues to achieve team goals and objectives.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: Will train, or equivalent experience in a related field.
  • Language: English.
  • Work Hours: 30 to 40 hours per week.

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