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Office Support Specialist

2 months ago

Prince Rupert, Canada CHARLES KEAY INC Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Charles Keay Inc. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Office Management: Determine and establish office procedures and routines to maintain a productive and efficient work environment.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls and relay messages, as well as respond to electronic enquiries in a professional and courteous manner.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Customer Service: Greet people and direct them to contacts or service areas, providing exceptional customer service and support.
  • Document Management: Set up and maintain manual and computerized information filing systems, as well as type and proofread correspondence, forms, and other documents.
  • Work Environment: Work in a fast-paced office environment, with a focus on providing excellent service to our clients and colleagues.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: Will train, or equivalent experience in a related field.
  • Language: English.
  • Work Hours: 30 to 40 hours per week.