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Administrative Coordinator

2 months ago

Richmond Hill, Ontario, Canada OMERS Full time

About OMERS

OMERS is a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities.

Our Mission

We prioritize people, partnerships, and places to generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Job Summary

We are seeking a highly motivated Administrative Coordinator to join our team at Hillcrest Mall in Richmond Hill. As a key member of our engaged and high-reaching team, you will provide general administrative support across the organization while specifically assisting Property Management and Operations administrative functions.

Key Responsibilities

  • Provide exceptional customer service to internal and external stakeholders, including tenants and visitors.
  • Manage the flow of people through the office and handle office-related inquiries.
  • Ensure all responsibilities are completed accurately and in a timely manner.
  • Support tenant and internal staff communication initiatives, including event and tenant relation correspondence.
  • Track various issues, confirm follow-up, and communicate urgent and ongoing challenges to the appropriate manager or department.
  • Manage various administrative responsibilities to support site Operations, Specialty Leasing, Marketing, and Property Management.
  • Update and maintain telecommunication systems for office and tenant listings.
  • Coordinate, order, and stock office/kitchen supplies within the Management Office.
  • Book board/meeting rooms for management team and support the coordination of food orders and room setup for meetings or special events.

Requirements

  • Post-secondary education with one to three years of experience in a similar role.
  • Excellent interpersonal and communication skills.
  • A proven ability to work with internal and external stakeholders at all levels of management.
  • A detailed-oriented approach with excellent organizational and problem-solving skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • The ability to thrive and adapt in an evolving organization.
  • A collaborative approach to sharing knowledge within a team environment.
  • Delivering high performance and driven by achieving results through creative thinking.

What We Offer

At OMERS, we are committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. We offer a people-first culture that prioritizes diversity, equity, and inclusion, and we are an equal opportunity employer.