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Office Coordinator

3 months ago

Brampton, Ontario, Canada SEHLIGLOBAL VISA CONSULTANT Full time
Job Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our organization. This role is pivotal in ensuring the smooth operation of office functions and enhancing overall productivity.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 35 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
Key Responsibilities
  • Establish and implement office procedures and routines
  • Manage scheduling and confirmation of appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and organize data, statistics, and other relevant information
  • Order and maintain office supplies and inventory
  • Coordinate travel arrangements and reservations
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Set up and maintain both manual and computerized filing systems
  • Type and proofread various documents and correspondence
  • Conduct data entry tasks
  • Provide exceptional customer service
  • Maintain and manage digital databases
  • Consult with clients post-sale to ensure ongoing support
Transportation and Travel
  • Public transportation options are available
Work Environment
  • Ability to work independently
  • Work effectively under pressure
  • Meet tight deadlines
  • Attention to detail is crucial
  • Repetitive tasks may be required
Personal Attributes
  • Strong multitasking abilities
  • Highly organized
  • Client-focused approach
  • Effective time management skills
  • Demonstrates due diligence
  • Quick learner
Additional Benefits
  • Free parking available
  • Paid time off for volunteering or personal days
Support Initiatives
  • Physical accessibility accommodations provided
  • Recruitment of newcomers and refugees from conflict-affected areas
  • On-the-job training tailored for youth
  • Targeted hiring initiatives for Veterans and military candidates
  • Mentorship and networking opportunities for Indigenous workers
  • Hiring policies that discourage age discrimination
  • Commitment to diversity and inclusion for visible minorities