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Office Coordinator

3 months ago

Toronto, Ontario, Canada Finch Health Centre Inc. Full time
Position Overview

We are seeking a dedicated **Administrative Support Specialist** to enhance our operational efficiency at Finch Health Centre Inc. This role is pivotal in ensuring smooth office functions and providing exceptional service to our clients.

Key Responsibilities
  • Mail Management: Open and distribute incoming correspondence and materials.
  • Office Procedures: Establish and maintain effective office routines and procedures.
  • Appointment Scheduling: Coordinate and confirm meetings and appointments.
  • Communication: Answer phone calls and relay messages promptly.
  • Electronic Inquiries: Respond to electronic communications in a timely manner.
  • Inventory Management: Order and manage office supplies to ensure adequate stock levels.
  • Customer Interaction: Greet visitors and direct them to the appropriate contacts or service areas.
  • Information Systems: Set up and maintain both manual and computerized filing systems.
  • Client Service: Provide excellent customer service to all clients and visitors.
Qualifications
  • Education: Completion of secondary (high) school graduation certificate.
  • Experience: A minimum of 7 months to less than 1 year in a similar role.
Diversity and Inclusion Initiatives

At Finch Health Centre Inc., we are committed to fostering an inclusive workplace. We provide:

  • Disability Awareness Training: To create a welcoming environment for individuals with disabilities.
  • Support for Newcomers: Assistance with foreign credential recognition.
  • Youth Training Programs: Tailored on-the-job training for young individuals.
  • Veteran Support: Awareness training to promote a welcoming atmosphere for veterans.
  • Indigenous Cultural Competency: Training to ensure a respectful environment for Indigenous employees.
  • Mature Worker Support: Initiatives to create a welcoming workplace for mature employees.
  • Diversity Training: Programs aimed at fostering an inclusive environment for visible minorities.
Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Hours: 35 hours per week