Corporate Legal Assistant

1 month ago

Calgary, Alberta, Canada Dentons Full time

Job Summary

The Legal Assistant role at Dentons is a unique opportunity to provide general and executive administrative support in our Corporate Securities Team. As a confident and business-minded assistant, you will be responsible for managing multiple tasks, maintaining confidentiality, supporting client and leadership team requests, and adapting to changing priorities.

Key Responsibilities

  • Administrative duties such as scheduling appointments and meetings, maintaining calendars, photocopying materials, booking meeting rooms, making travel arrangements, etc.
  • Draft, prepare and proofread correspondence, accounts and various documents and forms with utmost attention to detail.
  • Enter and maintain lawyer dockets and coordinate with the Accounting Department, when necessary; prepare detailed billing and deal with firm trust processes.
  • Open, maintain and close files, and maintain precedent systems using the Firm protocol for knowledge management including file closures and reporting any requirements.
  • Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
  • Prepare and update cheque requisitions and expense reports.
  • Maintain client/matter lists and current client contact records/notices.
  • Maintain and organize files, both electronic and hard copy as required.
  • Demonstrate a team approach; supporting and standing in for colleagues to cover absences.

Requirements

  • Minimum of three (3) to five (5) years of previous legal assistant experience in related practice areas.
  • Post-secondary education in business or related discipline. Legal Administration Diploma preferred.
  • High level of competency in maintaining confidentiality and adeptly handling sensitive information and situations with the utmost discretion, ensuring that all interactions and data are managed tactfully, and in accordance with privacy regulations and organizational policies.
  • Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.
  • Provide support to new team members in being a buddy/mentor during onboarding.
  • Ability to produce a high quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent technical proficiency in Microsoft Office applications.
  • Knowledge of accounting/docketing systems and data management systems (i.e. iManage).
  • Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required.
  • Professional client and telephone manner and a proven track record of working with confidential information.
  • Excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.

About Dentons

Dentons is a global law firm with a commitment to inclusion, diversity and equity. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work.

We are an equal opportunity employer and welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

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