Office Coordinator

4 weeks ago

Mission, British Columbia, Canada Davinder Brar Personal Real Estate Corporation Full time
Position Overview

The role of the Executive Administrative Specialist is crucial in ensuring the smooth operation of daily activities within the organization. This position requires a blend of organizational skills and attention to detail to support various administrative functions.

Key Responsibilities
  • Documentation: Accurately record and prepare minutes for meetings, seminars, and conferences.
  • Office Management: Establish and implement office procedures and routines to enhance efficiency.
  • Scheduling: Manage and confirm appointments to optimize time management.
  • Communication: Handle telephone inquiries and relay messages effectively.
  • Data Compilation: Gather and organize data, statistics, and other relevant information.
  • Inventory Management: Order and maintain office supplies to ensure availability.
  • Travel Coordination: Arrange travel plans, itineraries, and reservations as needed.
  • Filing Systems: Set up and maintain both manual and digital filing systems for easy access to information.
  • Document Preparation: Type and proofread various documents, ensuring accuracy and professionalism.
  • Data Entry: Perform data entry tasks with precision.
  • Bookkeeping: Carry out basic bookkeeping responsibilities.
  • Operational Oversight: Plan, organize, direct, control, and evaluate daily operations to ensure effectiveness.
Qualifications
  • Education: Completion of secondary (high) school graduation certificate.
  • Experience: A minimum of 1 year but less than 2 years in a similar role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 30 to 40 hours per week.

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