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Office Coordinator

3 months ago

Mission, British Columbia, Canada Thibault Industries Ltd. Full time
Position Overview

Thibault Industries Ltd. is seeking a dedicated **Office Coordinator** to support our administrative operations. The ideal candidate will have a strong background in office management and a commitment to excellence.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar role
Key Responsibilities
  • Document and prepare minutes for meetings, seminars, and conferences
  • Establish and implement office procedures and routines
  • Coordinate and confirm appointments
  • Oversee contract management
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and relevant information
  • Manage office supply orders and maintain inventory levels
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Set up and maintain both manual and computerized filing systems
  • Type and proofread various documents, including correspondence and forms
  • Conduct data entry tasks
Technical Skills
  • Proficient in MS Excel
  • Skilled in MS Word
  • Experienced with MS Office Suite
Work Environment
  • Fast-paced setting
  • Ability to work under pressure
  • Manage tight deadlines
  • Strong attention to detail
  • Repetitive tasks may be required
Personal Attributes
  • Flexible and adaptable
  • Highly organized
  • Team-oriented
  • Client-focused
  • Reliable and dependable
Inclusivity Initiatives
  • Support for newcomers and refugees with foreign credential recognition
  • Mentorship and networking opportunities for youth
  • Targeted hiring initiatives for Veterans and military experience candidates
  • Mentorship and networking for Indigenous workers
  • Hiring policies that discourage age discrimination for mature workers
  • Commitment to diversity for visible minorities through anonymized hiring processes
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week