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Office Coordinator

3 months ago

Mission, British Columbia, Canada TORPEDO TRANSPORT LTD Full time
Position Overview

As an Office Coordinator at TORPEDO TRANSPORT LTD, you will play a vital role in ensuring the smooth operation of our office environment. This is a permanent position that requires a commitment of 30 to 40 hours per week.

Work Environment

The successful candidate will be expected to be flexible and may need to relocate as necessary. Our company operates within the transportation sector, providing a dynamic and fast-paced work atmosphere.

Key Responsibilities
  • Organize and coordinate various events such as seminars and conferences.
  • Manage incoming mail and other communications.
  • Plan and oversee daily office operations.
  • Supervise and guide other team members.
  • Document and prepare minutes for meetings and events.
  • Establish and implement office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Type and proofread various documents and correspondence.
  • Provide exceptional customer service.
  • Maintain and manage a digital database effectively.
  • Assist in creating brochures, reports, newsletters, and other materials.
Technical Skills

The ideal candidate should possess proficiency in:

  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
  • Electronic mail systems
Work Conditions

Applicants should be prepared to work in a fast-paced environment, demonstrating the ability to:

  • Work independently and under pressure.
  • Pay close attention to detail.
  • Handle repetitive tasks efficiently.
Personal Attributes

The successful candidate will exhibit:

  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexibility and organizational skills.
  • Accuracy and effective time management.
  • Adaptability and a quick learning capability.
Inclusivity and Support

TORPEDO TRANSPORT LTD is committed to creating a welcoming environment for all employees. We provide:

  • Awareness training for employees to support individuals with disabilities.
  • Recruitment initiatives for newcomers and refugees.
  • Mentorship and networking opportunities for Indigenous workers.

We value diversity and strive to foster an inclusive workplace for everyone.