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Event Coordinator

2 months ago

Vancouver, British Columbia, Canada Amazon Development Centre Canada ULC Full time
Event Producer Job Description

At Amazon Development Centre Canada ULC, we are seeking a highly skilled Event Producer to join our team. As an Event Producer, you will be responsible for delivering exceptional customer-centric event production services and support to our clients.

Key Responsibilities:
  • Manage event requests from start to finish, ensuring seamless execution and high-quality results.
  • Collaborate with cross-functional teams to assess and approve incoming event requests.
  • Develop and maintain multiple operations calendars and databases to ensure efficient planning and execution.
  • Improve efficiencies and optimize standard processes to drive business results.
  • Coordinate and improve project-related data and reporting to inform business decisions.
  • Identify blockers, troubleshoot effectively, and facilitate progress to ensure timely delivery.
  • Seek opportunities to help others improve skillsets and knowledge base.
  • Manage Team Goals and programmatic initiatives with increased ambiguity.
A Day in the Life:Pre-Event Discovery & Planning:
  • Collaborate with Producer(s) and Booking Team to assess and approve incoming event requests.
  • Attend Discovery Calls and Planning Meetings with customers and team to understand their vision.
  • Manage multiple scheduling and operational calendars to ensure planning efforts.
  • Communicate effectively with all team members, customers, and business partners throughout all phases of the event.
Pre-event Production:
  • Lead Planning Meetings with customers and team to confirm final event details.
  • Provide production guidance to customers and team.
  • Lead scheduling of production resources, services, and any post-production requests.
  • Facilitate third-party labor requests and equipment rentals.
  • Communicate with facility partners, including Security, Housekeeping, and Catering.
  • Partner with internal team to ensure charge back.
  • Prepare and distribute event show flow to internal teams.
  • Manage technical testing or technical rehearsals.
  • Support media playback and presentation methods.
  • Communicate clearly with all team members and stakeholders.
  • Coordinate personal travel arrangements, schedules, and expenses.
Production:
  • Act as dedicated onsite POC for customers and organizers, including production team and third-party vendors.
  • Lead event day show flow and act as producer show caller or stage manager.
  • Provide direction of relevant facility operations.
  • Lead onsite production engineers and over-hire labor through load in, pre-show operations, post-show wrap up, and load out.
  • Partner with the Systems Engineer to manage technical needs.
  • Dynamically flex to customer needs and complications, escalating appropriately.
Post-event Production:
  • Oversee and manage proper strike of event venue.
  • Manage post-event reporting.
  • Manage post-event customer needs and meetings.
  • Manage post-event expenditures.
  • Provide key metrics and data to team and management.

BASIC QUALIFICATIONS

  • Bachelor's degree.
  • 3+ years of program or project management experience.
  • 3+ years of defining and implementing process improvement initiatives using data and metrics experience.
  • Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL.
  • Experience defining program requirements and using data and metrics to determine improvements.
  • 3+ years of experience on-site live event production or event management.

PREFERRED QUALIFICATIONS

  • 3+ years of driving end-to-end delivery and communicating results to senior leadership experience.
  • 3+ years of driving process improvements experience.
  • Experience building processes, project management, and schedules.
  • 35% availability to travel across CA & AMER to venues and locations.