administrative assistant
1 week ago
Overview
Languages
English
Education
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College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
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Business services
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Hotel, motel, resort
Responsibilities
Tasks
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Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
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Coordinate the flow of information within the team
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Direct and control daily operations
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Direct staff
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Evaluate daily operations
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Plan and organize daily operations
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Establish and implement policies and procedures
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Record and prepare minutes of meetings, seminars and conferences
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Determine and establish office procedures and routines
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Plan, develop and implement recruitment strategies
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Schedule and confirm appointments
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Manage contracts
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Manage training and development strategies
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Answer telephone and relay telephone calls and messages
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Oversee the analysis of employee data and information
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Answer electronic enquiries
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Oversee development of communication strategies
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Compile data, statistics and other information
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Respond to employee questions and complaints
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Order office supplies and maintain inventory
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Liaise with management, union officials and HR consultants
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Oversee payroll administration
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Arrange travel, related itineraries and make reservations
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Greet people and direct them to contacts or service areas
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Set up and maintain manual and computerized information filing systems
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Type and proofread correspondence, forms and other documents
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Perform data entry
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Provide customer service
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Work with the marketing department to understand and communicate marketing messages to the field
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Recruit and hire workers and carry out related staffing actions
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Recruit and hire staff
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Maintain and manage digital database
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Perform basic bookkeeping tasks
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Conduct performance reviews
Supervision
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1 to 2 people
Experience and specialization
Computer and technology knowledge
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MS Excel
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MS Outlook
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MS PowerPoint
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MS Windows
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MS Word
Additional information
Security and safety
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Criminal record check
Transportation/travel information
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Public transportation is available
Work conditions and physical capabilities
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Ability to work independently
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Work under pressure
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Tight deadlines
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Attention to detail
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Repetitive tasks
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Work with minimal supervision
Personal suitability
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Ability to multitask
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Excellent oral communication
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Excellent written communication
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Flexibility
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Judgement
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Organized
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Team player
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Accurate
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Client focus
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Reliability
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Time management
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Adaptability
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Accountability
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Dependability
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Quick learner
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