Executive Assistant
3 weeks ago
We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.
Key Responsibilities:
- Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.
- Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.
- Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.
- Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.
- Coordinate with other departments internally.
- Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.
- Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.
- Facilitate interdepartmental communication, as needed.
- Manage special projects, as assigned.
Qualifications & Experience:
- Diploma or degree in Business Administration or a related field, or an equivalent combination of education and experience.
- 5-10+ years of experience in an Executive Assistant role.
- Strong professionalism, judgment, and ability to work independently.
- High level of discretion, tact, and diplomacy in handling sensitive matters.
- Proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Experience in a dynamic and evolving work environment.
Preferred Qualifications:
- Experience working within First Nations organizations is an asset.
- Appreciation and respect for cultural diversity.
Additional Requirements:
- Valid driver’s license and access to a personal vehicle.
- Flexibility to work occasional evenings, weekends, and overtime as needed.
- Satisfactory criminal record check.
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