Executive Assistant
3 weeks ago
We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities:Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests. Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements. Coordinate with other departments internally.Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion. Compile data, verify and organize materials for reports, and assist in preparing reports for presentation. Facilitate interdepartmental communication, as needed. Manage special projects, as assigned. Qualifications & Experience:Diploma or degree in Business Administration or a related field, or an equivalent combination of education and experience.5-10+ years of experience in an Executive Assistant role.Strong professionalism, judgment, and ability to work independently.High level of discretion, tact, and diplomacy in handling sensitive matters.Proficiency in Microsoft Office Suite.Excellent written and verbal communication skills.Experience in a dynamic and evolving work environment.Preferred Qualifications:Experience working within First Nations organizations is an asset.Appreciation and respect for cultural diversity.Additional Requirements:Valid driver’s license and access to a personal vehicle.Flexibility to work occasional evenings, weekends, and overtime as needed.Satisfactory criminal record check.
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Executive Assistant
4 days ago
Coquitlam, Canada Spraggs Law Full time**Executive Assistant** **Location**: Coquitlam, BC **About Us** Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for an Executive Assistant! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get...
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Executive Assistant
6 days ago
Coquitlam, Canada City of Coquitlam Full timeRegular Full-time About Us One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design,...
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Executive Assistant
6 days ago
Coquitlam, Canada Aiw construction Inc Full time**Job Overview** **Responsibilities** - Manage phone systems and handle incoming calls with professionalism and courtesy. - Maintain organized filing systems for documents and correspondence. - Proofread documents for accuracy and clarity before distribution. - Utilize DocuSign for electronic signatures and document management. - Serve as the front desk...
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Executive Assistant
2 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
3 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
13 hours ago
coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
4 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
3 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
17 hours ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
2 days ago
Coquitlam, Canada City of Coquitlam Full timeRegular Full-time About Us One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design,...
