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Office Administrator
4 hours ago
Professional Areas Administrative Support & Facilities
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.
Job Description
The Office Administrator position supports the efficient front-office operations of our Calgary, Alberta facility, serving as the first point of contact for visitors, employees, and the public. This dynamic and versatile role represents LDC’s values of professionalism, care and excellence, while handling a variety of administrative, communication, and clerical tasks to keep the office welcoming, efficient, and aligned with corporate standards.
Primary Duties and Responsibilities
- Answer, screen and forward telephone, email and in-person inquiries to appropriate departments.
- Receive, sort and distribute incoming mail, as well as prepare outgoing shipments or packages, including cheques and courier items.
- Codevendor invoices for Calgary and Vancouver offices through SAP.
- Prepare and submit expense reports for the President.
- Plan and organize annual Christmas and Stampede parties.
- Organize lunches periodically for staff and visitors.
- Facilitate and oversee office cleaning.
- Facilitate any repairs in the office, report and troubleshoot IT issues and site specifics for testing of IT.
- Monitor and manage amenity related issues (parking and gym in the building).
- Orderflowers as needed forincidental circumstances.
- SupportHR Manager (Canada) and the Canada Operational Controller on all other tasks as required, including but not limited to supporting with new hire onboarding, invoice coding, etc.
- General office duties, including filing, scanning, managing inventory of supplies in the office and ensuring areas of the office are kept clean and tidy.
- All other duties as assigned and required.
Experience
- Previous work experience within the agricultural industry and/or customer-services position(s) is required
- Previous work experience as an Executive Assistant is preferred
- Must have previous work experience within an office environment, requiring extended time sitting at a desk, utilizing a computer and telephone
- Strong analytical and organizational skills
- Exceptional communication and public relations skills, with local team, LDC colleagues (globally), customers, public, etc.
- Must be a professional, self-motivated individual
- Proven aptitude within the entire Microsoft Suite
- Exceptional customer service, and the ability to work in a fast paced environment while not sacrificing quality or customer satisfaction
- Reliable, punctual, flexible and able to adapt to changing tasks and environments
- Excellent attention to detail and accuracy
- Collaborative attitude and proven team player
- Commitment to promoting our safety culture
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
- Comprehensive benefits program including extended health care and dental coverage, employee and family assistance program, life insurance and disability coverage
- Retirement Savings Plan with Employer contributions and matching
- Paid vacation, paid sick time and paid statutory holidays
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us.
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