Accounts Payable Team Lead

Accounts Payable Team Lead

Employment Type

Permanent

Location

GTA, Ontario

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Job Description:

Are you an Accounts Payable professional who enjoys driving process and system improvements? Are you looking to make your mark in a growing company, that is a leader in their industry? If so, this could be the role you’ve been looking for.

The Accounts Payable (AP) Lead oversees the daily operations of the accounts payable function to ensure timely, accurate processing of invoices, payments, and vendor account maintenance. This role coordinates AP workflows, supports month-end closing activities, and drives process improvements to strengthen financial controls and efficiency. The AP Lead acts as the first point of contact for AP-related inquiries—internally and externally—and supports the finance team with reporting and reconciliation tasks.

Key Responsibilities

- AP Operations & Process Management

- Review, code, and process invoices, expense reports, and payment requests accurately and in a timely manner.

- Ensure compliance with internal policies, approval workflows, and financial controls.

- Oversee weekly payment runs (ACH, checks, wire transfers, credit cards).

- Maintain vendor accounts, ensuring proper documentation and resolving account discrepancies.

- Reconcile AP subledger to the general ledger and support monthly accruals.
- Leadership & Team Coordination

- Provide guidance, training, and day-to-day task coordination for AP team members.

- Monitor team performance and workload, ensuring deadlines and quality standards are met.

- Support recruitment, onboarding, and performance management of AP staff when applicable.
- Vendor & Internal Stakeholder Management

- Serve as the primary point of contact for vendors regarding payment status, invoice issues, and account questions.

- Collaborate with procurement, operations, and other departments to resolve discrepancies or approval bottlenecks.

- Maintain strong relationships and ensure positive communication with internal stakeholders.
- Controls, Compliance & Reporting

- Ensure AP processes comply with audit requirements and company policies.

- Assist with external and internal audits by preparing documentation and explanations.

- Develop and maintain AP reports and dashboards (aging, spend analysis, KPIs).

- Implement best practices to improve accuracy, timeliness, and control environment.
- Systems & Continuous Improvement

- Support the implementation and optimization of AP automation tools, ERP modules, and process workflows.

- Identify inefficiencies and recommend improvements to AP policies and procedures.

- Ensure accurate data entry and integrity within accounting systems.

Key Performance Indicators (KPIs)

- Invoice processing accuracy and cycle time

- Reduction in past-due invoices and vendor escalations

- Compliance with approval workflows and audit requirements

- Timely month-end closing and reconciliation

- Team productivity and quality of outputs

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Job Requirements:

Education & Experience

- Diploma or bachelor's degree in Accounting, Finance, Business Administration, or related field.

- 3–5+ years of Accounts Payable experience, with at least 1–2+ years in a senior or lead AP role.

- Experience with ERP systems (e.g., Sage, SAP, Microsoft Dynamics, etc.) and AP automation tools.

Skills & Competencies

- Strong understanding of accounting principles and AP lifecycle.

- Excellent attention to detail and commitment to accuracy.

- Strong analytical, problem-solving, and reconciliation skills.

- Ability to lead, mentor, and coordinate team workflows.

- Exceptional organizational skills and ability to manage deadlines.

- Strong communication and vendor-relation skills.

- Proficiency with Excel (VLOOKUP, pivot tables, etc.) and financial reporting tools.
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