Bilingual Compliance Coordinator

3 weeks ago

Ottawa, Ontario, Canada Avenir Energy Full time
About Avenir Energy Ltd.

Avenir Energy Ltd. is one of Canada's largest and fastest-growing propane distribution companies. We are a fast-paced, customer-focused, field-based business with operations across the country and a commitment to excellence. With over 400 dedicated team members, we are driven to become the propane distributor of choice in North America.

At Avenir Energy, we offer a dynamic, respectful, and collaborative work environment where every team member plays a key role in our success. As a full-time member of our team, you'll enjoy:

1. Comprehensive Benefits: Full coverage for health, dental, paramedical, and life insurance, including virtual healthcare.
2. Employee Assistance Program (EAP): Confidential support for you and your family to help improve health and well-being.
3. Retirement Planning: RRSP and TFSA options with employer-matching contributions to help you plan for your financial future.
4. Work-Life Balance: Generous vacation, floater days, and flexible time-off programs to ensure you have time to recharge.
5. Incentive Programs: Annual performance-based rewards for both individual and company achievements.

Job Summary: Compliance Coordinator

Reporting to Avenir's HSE Manager, the Compliance Coordinator is responsible for creating and maintaining process documentation, communicating and training staff on procedures, and following up to ensure adherence. The successful candidate will review provincial carrier profiles, provide regular updates, and report to external reporting programs. Additionally, they'll manage roadside inspection forms, update the Fleet Monitoring System (Geotab), and assist with various HSE/Fleet department projects. This is an excellent opportunity to make a meaningful impact while supporting a variety of exciting initiatives

Key Responsibilities:

1. Prepare and update process documentation, focusing on Hours of Service, Vehicle Files, Pre-Trip Inspections, Driver Files, and Roadside Inspection Follow-Up. Communicate and train field personnel on these processes through in-person sessions and conference calls.
2. Conduct regular reviews of Provincial Carrier profiles, prepare summary reports, and report opportunities for improvement.
3. Conduct regular reviews, audits, and prepare summary reports of:

1. Drivers Hours of Service records including supporting documentation.
2. Driver files, pre-trip inspections, and vehicle files for compliance to company standards.
3. Provincial Carrier profiles, prepare summary reports, and report opportunities for improvement to Management and the field.

5. Administration of the Fleet Monitoring System (Geotab).
6. Monitoring WCB account statuses.
7. Monitoring ComplyWorks/ISN for compliance with client requirements.
8. Other duties as assigned within the HSE team portfolio.

Qualifications:

1. 3-5 years experience in a similar role.
2. Post-secondary education in a related discipline.
3. Microsoft Office, JDE, Fleet Management / Monitoring Systems.
4. Fleet Regulatory Compliance/ Fleet Safety / Fleet Management Experience or Training.
5. Strong organizational skills, strong communication skills.
6. Bilingual (English/French).

Avenir Energy is committed to accommodating applicants with disabilities throughout the hiring process. Please let us know if you require accommodation at any stage of the hiring process. By applying for a position with Avenir Energy, you understand that we use third-party systems and recruiting agencies that may employ the use of Artificial Intelligence within their programs for finding, screening, assessing, and/or selecting candidates. You also understand that offers of employment are contingent upon the successful completion of appropriate background checks. The type of checks performed is determined by the role and Avenir Energy's employment policies. You will be notified during the hiring process which checks you are required to complete. We thank you for your interest. Only candidates selected for an interview will be contacted.

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