School Administrative Assistant

Grasslands Public Schools is accepting applications for the role of Administrative Assistant.

Position: Administrative Assistant

Contract Type: Full Time; Probationary

Approx. 35 hrs per week; Mon- Fri: 8:00AM to 4:00PM

Duration of Position: Starts as soon as possible – June 26, 2026; with the possibility of extension

Location: Brooks Junior High School

Application close date: Until an applicant pool has been established

Treaty Acknowledgement

We wish to acknowledge Treaty 7 territory – the ancestral and traditional territory of the Blackfoot Confederacy: Kainai, Piikani and Siksika as well as the Tsuut'ina First Nation and Stoney Nakoda First Nation. We acknowledge the many First Nations, Métis and Inuit whose footsteps have marked these lands for generations. We are grateful for the traditional Knowledge Keepers and Elders who are still with us today and those who have gone before us. We recognize the land as an act of reconciliation and gratitude to those whose territory we reside on or are visiting.

About the Position

The Brooks Junior High School is seeking applications for a full‑time School Administrative Assistant position, to work both independently and as part of a team, to support students, staff and operations of the school. This position will work approximately 35 hours per week, Monday to Friday from 8:00 AM to 4:00 PM. The start date is as soon as possible and ends on June 26, 2026, with the possibility of extension.

About the School

The Brooks Junior High School (BJHS) is home to the Division’s Grade 7‑9 Levels Program. BJHS is proud to offer a vast option program including fine arts, construction and foods. BJHS also runs a significant number of extracurricular programs and sports teams to accommodate the large number of students who wish to participate in organized events. At BJHS we value students creating strong connections within the school community while achieving their highest academic potential.

About Grasslands Public Schools

Grasslands is a public school division serving the City of Brooks and surrounding County of Newell, with a student population of about 3,577. We have three elementary school locations within the City of Brooks and seven rural locations throughout the County of Newell in addition to seven colony school locations.

- Our Vision: A community of Learners dedicated to student success

- Our Mission: To provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.

- Our Values: Collaboration, Integrity, Diversity Equity & Inclusion, Wellness & Resilience, Engagement, Innovation, Accountability, and Transparency

It’s Great to Work at Grasslands

- Alberta School Employee Benefit Plan (ASEBP) coverage is effective the first day under contract. Up to 92% of benefit premiums are paid by Grasslands and include extended health & dental, extended disability, group life, and more

- Local Authorities Pension Plan (LAPP) employers. School Administrative Assistants that meet the minimum hours per week requirement participate in LAPP after completing the 12 consecutive month eligibility period. Applicants who have worked for LAPP employers may qualify to waive all, or part, of the eligibility period.

- Paid Sick Leave, Family Medical Leave, and Personal Leave. In this role you will have weekends and summers off, and often have extended time off during holiday seasons, as scheduled on the school calendar.

- Grasslands Public Schools partners with the City of Brooks Recreation Services and Anytime Fitness to offer discounts at the JBS Canada Centre and Anytime Fitness on memberships and passes for employees and qualifying family members.

- Early dismissal on Fridays gives more flexibility in schedules for colleagues to meet, collaborate, and learn within working hours.

Job Duties

- Act as a first point of contact and provide administrative support for BJHS students, staff, parents, and community members.

- Maintain, enter data, and ensure the accurate recording of class schedules and grades in the PowerSchool Student Information System (SIS) platform, compliant with Alberta Education requirements.

- Update student attendance information in the SIS platform as required.

- Provide general PowerSchool SIS platform support for staff and parents at the school location.

- Assist parents and staff in using the KEV/School Cash system to maintain and complete daily school accounting and bookkeeping tasks.

- Maintain, order, and organize office, school, and instructional supplies.

- Manage web resources, including digital communications, newsletters, events, and the school calendar.

- Support staff with substitute bookings, including contacting and booking substitutes, sending dispatches to the automated booking system, and accurately recording absences in the Atrieve system.

- Reconcile substitute bookings with staff absences on a weekly basis and provide the weekly report to payroll.

- Support the school principal by collecting and reconciling any required timesheets.

Ideal Candidate Skills & Abilities

- Understanding and appreciation of Grasslands Public Schools mission and values.

- Respect and value all individuals with sensitivity to diversity and ability to contribute to a school environment that supports this.

- Understanding and appreciation of how this role impacts the school, division, and community.

- Enjoys working with and around adolescents.

- Excellent customer service skills.

- Excellent teamwork skills.

- Enjoys, can thrive, and maintain composure in a fast‑paced, busy, and sometimes loud environment.

- Ability to prioritize, multitask, and work independently or as part of a large staff.

- Strong communication skills; written, verbal, and reading.

- Good problem‑solving, organizational, and multitasking skills.

- Outstanding ability to communicate with students and adults.

- Personal integrity and trustworthiness and ability to establish trust and rapport with students and coworkers.

Education and Experience

- High School Diploma or equivalent.

- Minimum 2 years of office administration experience.

Considered an Asset but Not a Requirement

- Post‑secondary training, diploma, or degree in a relevant field.

- Familiarity with PowerSchool Student Information System, PASI, Docushare, Laserfische, as well as bookkeeping procedures, KEV, and SchoolCash Online.

A combination of the minimum education requirements, along with relevant experience, may be considered.

Required Documents

- Current Criminal Record Check (CRC) with Vulnerable Sector Check (VSC).

Original document reported within the last 6 months of hire date; condition of employment.

Applicants cannot work before a clear CRC with VSC has been provided and approved.

Please Provide the Following with Your Application

- Current cover letter and resume.

- Contacts for three (3) references; preferably in a professional setting.

- Transcripts if applicable.

Thank you for your interest in being a member of our team at Grasslands Public Schools We are looking forward to reviewing the submissions from all who apply and will contact those who are selected for an interview. Wishing you a fantastic School Year.

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