▷ [Apply Now] Administrative Assistant - Registrations Department

4 weeks ago


Edmonton, Canada College of Dental Surgeons of Alberta Full time

Administrative Assistant – Registrations Department

College of Dental Surgeons of Alberta (CDSA)

Location: Edmonton, AB

Position Type: Full-time, Permanent

The College of Dental Surgeons of Alberta (CDSA) registers dentists and ensures that the dental health of Albertans is advanced through safe, available, quality, and ethical dental services. The CDSA governs the profession of dentists in a manner that protects and serves the public and patients in accordance with the Health Professions Act, and is accomplished by:

- Establishing, maintaining, and enforcing standards for registration and continuing competence for the profession of dentists in Alberta;
- Establishing, maintaining, and enforcing a Code of Ethics and Standards of Practice, including monitoring and evaluating professional, clinical, and ethical standards;
- Providing direction to, and regulating the practice of the dentist’s profession, and
- Acting on a complaint about a dentist by resolving, investigating, or referring the matter to a hearing, and enforcing any orders that a hearing tribunal may make.

Vision

To provide excellence in regulation while upholding the public interest and setting professional standards.

Mission

To lead the profession via governance in a manner that protects and serves the public interest.

About the Position:

As the Administrative Assistant for the Registration Department, they will work collaboratively with a team and be responsible for processing applications and renewals and providing general support within the department. This role involves working closely with the profession to ensure efficient registration, answering inquiries, maintaining accurate records, and providing excellent customer service.

The candidate will be highly organized and self-motivated and will be comfortable with general office operations, including email, Word, Excel, data entry, and setting up video conferences. This position represents our organization, so candidates should have good people and communication skills to best work with our new applicants and existing regulated members.

The CDSA fosters a collaborative, positive, and inclusive workplace where every team member’s voice is valued. We are looking for an individual who thrives in a team environment and is committed to resolving issues efficiently and compassionately.

Responsibilities:

- Act as the first point of contact for the Registrations Department and respond to inquiries regarding the application and renewal processes.
- Receive, review, and maintain applications, approvals, and other documentation relating to applicants and regulated members.
- Assist in administering the Ethics and Jurisprudence Exam.
- Schedule and attend the Orientation and Registration Session.
- Assist the Director of Registrations in all aspects of the department.

Knowledge, Skills, and Abilities:

- Communication: clear, concise verbal and written communication to explain processes and respond to inquiries. Active listening skills to understand individuals’ needs and resolve issues effectively.
- Attention to Detail: ensuring accuracy when inputting data, drafting summaries, or correspondence.
- Microsoft Office Suite: proficiency in tools like Excel for tracking and reporting data, Word for creating communications, and Outlook for managing email correspondence.
- Ethics and Confidentiality: demonstrate high ethical standards, commitment to confidentiality, and awareness of appropriate discretion.
- Organization & Time Management: possess organizational skills and prioritization methods to successfully take on a heavy workload with strict deadlines.
- Adaptable: able to adjust to changing procedures, technologies, or needs.
- Problem Solving: ability to recognize, evaluate, and resolve problems efficiently and effectively.
- Experience: three to five (3-5) years of business office administration experience.

Work Schedule:

Full-time: 35 hours per week, Monday to Friday

Salary:

Starting at $60,000 per year plus health benefits

Application Deadline: January 22, 2025



  • Edmonton, AB, Canada College of Dental Surgeons of Alberta Full time €60,000

    Administrative Assistant – Registrations Department College of Dental Surgeons of Alberta (CDSA) Location: Edmonton, AB Position Type: Full-time, Permanent The College of Dental Surgeons of Alberta (CDSA) registers dentists and ensures that the dental health of Albertans is advanced through safe, available, quality, and ethical dental services. The...


  • Edmonton, Canada Enbridge Inc. Full time

    time left to apply End Date: February 6, 2025 (5 days left to apply) job requisition id 66228 Posting End Date: February 05, 2025 Employee Type: Regular-Full time Union/Non: This is a non-union position Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and effective...


  • Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

    **KEY RESPONSIBILITIES** - Identify and request information from applicants and external partners and internal team members as required - identify deviations and determine appropriate actions when required. - Collaborate with Registration Assessments to arrange required assessments and coordinate Supervised Practice Assessment (SPA) agreements. - Participate...


  • Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

    As the **Executive Assistant, Registration**, you will work with mínimal supervision to provide support to the Assistant Registrar, Director and the Registration Department. **MAJOR RESPONSIBILITIES** - Executive Support to the Assistant Registrar: - Coordinate the AR’s attendance at national and international meetings; including liaise with other...


  • Edmonton, Canada Alberta Recycling Management Authority Full time

    **Position Summary**: The Registration and Compliance Administrator is ARMA’s frontline connection with organizations required under Regulation to participate in ARMA programs, or programs managed under contract for other jurisdictions. This position is responsible for the administration of the entire lifecycle of the administration of an organization’s...


  • Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

    To support our commitment to Albertans, physicians and each other, CPSA is looking for an **Assistant Registrar, Registration and Registration Assessments** to join our Senior Leadership team. Reporting to the Deputy Registrar, the **Assistant Registrar, Registration and Registration Assessments** has overall responsibility for CPSA's Registration...


  • Edmonton, Canada The Association of Professional Engineers and Geoscientists of Alberta Full time

    **Responsibilities**: - Advising on course of action options for each applicant based on their individual circumstances, and in accordance with the Engineering and Geoscience Professions (EGP) Act and Board of Examiners policy; - Determining next steps for each individual applicant; - Deciding which inquiries/incidents need to be escalated to the...


  • Edmonton, Canada Equation Staffing Solutions. Full time

    We are seeking an enthusiastic and professional Junior Administrative Assistant to fill a 3+ month role for our government client located in Edmonton. If you are looking for a fulfilling opportunity with a great team –don’t wait – apply now! Qualifications: - A minimum of 2 years' experience in an office environment; previous records management and...


  • Edmonton, Canada The Association of Professional Engineers and Geoscientists of Alberta Full time

    Want to be part of a team that makes a difference? Come be part of the change. Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta. We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with...


  • Edmonton, Canada Buckland Full time

    25-07 Registration Services Administrator Wednesday, February 5, 2025 Want to be part of a team that makes a difference? Come be part of the change. Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta. We are looking for energetic people who thrive in a dynamic, fast-paced, and...


  • Edmonton, Canada MacEwan University Full time

    INFORMATION & REGISTRATION ASSISTANT **OFFICE OF THE UNIVERSITY REGISTRAR** **Competition No.** 24.09.274 **CATEGORY** **SALARY** **CLOSING DATE** - Full-Time Continuing (35 hours per week) MSA Band C (Steps 1-8): $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week). September 23, 2024**About Us**: - MacEwan University...


  • Edmonton, Canada Chartered Professional Accountants of AB Full time

    **Organization Overview** CPA Alberta is the professional regulatory organization representing Alberta’s approximately 30,000 Chartered Professional Accountants (CPAs). Alberta’s CPA’s are among the more than 200,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector....


  • Edmonton, Canada Alberta Health Services Full time

    An exciting leadership opportunity exists on Unit 8-1A, at Alberta Hospital Edmonton. Rehabilitation, skills building and community living preparation are the primary focus for patients on Unit 8-1A. Unit 8-1A assists patients with symptom management, socialization and living skills to support an enhanced level of independence for community living. Reporting...


  • Edmonton, Canada ACMDTT Full time

    **Like you, we know there's nothing better than the power of a great team!** **The right individual can make all the difference-could that be you?** If you thrive in a dynamic environment, are passionate about contributing to a team’s success, and excel at delivering exceptional service, this opportunity could be perfect for you. At the Alberta College...


  • Edmonton, Canada MacEwan University Full time

    Opportunity MacEwan University is seeking an Information and Registration Assistant for a full-time continuing opportunity with the School of Continuing Education. The Information & Registration Assistant provides frontline registration and information to the students, to the public and the MacEwan University community. Exemplary customer service is...


  • Edmonton, Canada University of Alberta Full time

    **Department** Faculty of Medicine & Dentistry - Surgery Dept **Salary range** $47,918.92 to $64,697.48 **Hours per week** 35 **Grade** 7 **Posted date** October 4, 2024 **Closing date** October 25, 2024 **Position Type** Full Time - Operating Funded **Description**: This position is a part of the Non-Academic Staff Association (NASA). This position...


  • Edmonton, Canada University of Alberta Full time

    **Department** Faculty of Medicine & Dentistry - Surgery Dept **Salary range** $47,918.92 to $64,697.48 **Hours per week** 35 **Grade** 7 **Posted date** February 7, 2025 **Closing date** February 21, 2025 **Position Type** Full Time - Operating Funded **Description**: **_This position is a part of the Non-Academic Staff Association (NASA)._** This...


  • Edmonton, Canada Government of Alberta Full time

    **Job Information**: Ministry: Elections Alberta Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Permanent Scope: Open Competition Closing Date: September 22, 2024 at 11:59 PM Classification: Subsidiary 01B 3625 Administrative Support 5E **Salary**: $1,970.67 to $2,412.77 bi-weekly or $51,434.48...


  • Edmonton, Canada Equation Staffing Solutions. Full time

    We are currently seeking a dedicated, enthusiastic, and forward thinking Administrative Assistant to fill a 3+ month role for our government client located in Edmonton. This position involves running the daily functions of the office and supporting various departments with administration and coordination. Responsibilities: 1. Greeting visitors and...


  • Edmonton, Canada College of Alberta Psychologists Full time

    The College of Alberta Psychologists (CAP) is seeking an experienced administrator for the role of **Registration Coordinator - Team Lead** to join our team to cover a parental leave. The Registration Coordinator - Team Lead oversees the administration CAP’s entry to practice and registration responsibilities as outlined in Part 2 of the _Health...