Executive Assistant, Registration

1 week ago

Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

As the **Executive Assistant, Registration**, you will work with mínimal supervision to provide support to the Assistant Registrar, Director and the Registration Department.

**MAJOR RESPONSIBILITIES**
- Executive Support to the Assistant Registrar:

- Coordinate the AR’s attendance at national and international meetings; including liaise with other stakeholders, make travel arrangements, and prepare any materials required for the meetings.
- Prepare and reconcile expenses.
- Prepare routine and confidential correspondence.
- Schedule appointments and maintain appointment calendar, prepare any materials needed in advance.
- Screen incoming inquiries and respond on own initiative.
- Draft correspondence on behalf of the AR in anticipation of a needed response or request.
- Prepares documents for CPSA Council.
- Coordinate Registration SharePoint site including permissions and ensure the meeting folders contain all the required submissions and content.
- Liaise with independent legal counsel for hearings and registration appeals.
- Support for the Registration Department including Registration Assessments:

- Provide assistance on business planning, prepare reports, schedule meetings and various projects.
- Manage and review physicians who have not had their credentials verified on physiciansapply.ca.
- Manage the alternate pathway to Royal College of Physicians and Surgeons of Canada (RCPSC) certification referrals.
- Manage physician non-accredited approvals such as certified examiner and injury management consultant.
- Provide administrative support for Registration Assessments, Registration Administrators, Director and Senior Medical Advisors.
- Liaise with internal departments regarding practice permit restrictions and monitoring regulated members who are not compliant/adherent with conditions such as Continuing Professional Development (CPD) requirements.
- Review and maintain Registration Department manual updates.
- Assist with physician transfers from the Provisional to the General Register.
- Administer the collection of fees and payments for the department.
- Coverage for Member Service Agents, Registration Administrators and Assessment Coordinators.
- Ad-hoc work for privacy requests and reporting.
- General Support:

- Support leadership & operational meetings.
- Provide back-up assistance for other Executive Assistants.
- Provide assistance responding to overseas medical inquires, as needed.

**QUALIFICATIONS**

**Education**:

- Formalized specialized skills typically obtained through a 1-year post-secondary certificate (e.g. secretarial college), or equivalent.

**Experience**:

- Requirement for 3 to 5 years of related experience.

**Skills**:

- Strong problem solving and decision-making skills.
- Advanced interpersonal, communication and writing skills including proofreading, editing and phone etiquette.
- Self-directed with mínimal supervision, team-player and customer-service focused.
- Excellent organizational skills, attention to detail, task follow-through and logístical planning.
- Broad knowledge of the health system and experience dealing effectively with physicians an asset.

**SALARY**
The salary for this position is $67,809 and includes a comprehensive benefit package and pension plan.

We thank all applicants for their interest in CPSA; however, only those selected for an interview will be contacted.
- CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada._

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