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Legislative Coordinator

5 months ago

Barrie, Canada City of Barrie Full time

**Posted**:
***
**Tuesday, May 30, 2023**

**Job Number**:
***
**PC**
**-23-27**

**Job Type**:
***
**Permanent**
**Full-time, Union**

**Position Closing Date**:
***
**Tuesday, June 20, 2023**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Reporting to the Deputy City Clerk, the Legislative Coordinator position is responsible for the coordination of in-person and electronic Council/Committee meetings, preparation and distribution of Council/Committee meeting agendas, supporting material, regular meeting attendance, taking minutes of the meeting, preparation of follow-up correspondence, maintenance of associated record indices, associated research, and liaison duties. Other responsibilities include utilizing an electronic meeting management system to upload content to create agendas, minutes, and other meeting materials as well as training other City staff. This position also assists in all phases of the Municipal Election as required.

**Our Culture and Qualifications of the Job**

**Corporate Culture**
- Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

**Education **(degree/diploma/certifications)
- One (1) year College Certificate in Public Administration or other related discipline

**Experience**
- Three (3) years of experience performing duties related to the above mentioned major responsibilities

**Knowledge/Skill/Ability**
***
- Working knowledge of various provincial legislation including the _Municipal Act, Municipal Election Act, Municipal Conflict of Interest Act, Statutory Powers Procedure Act, Planning Act, Commissioners for _T_aking Affidavits Act, Municipal Freedom of Information & Protection of Privacy Act_, AGCO regulations and other general statutes governing municipal operations in Ontario
- Excellent communication skills both written and verbal
- Ability to work outside of regular business hours, depending on meeting schedule and deadlines
- Ability to operate in a fast, deadline-driven environment
- Excellent organizational and time management skills and ability to adapt quickly to change
- Demonstrated attention to accuracy and detail
- High level of initiative, problem-solving and accountability and strong customer service skills
- Demonstrated ability to maintain a high standard of professionalism, transparency, sound judgment, diplomacy and confidentiality
- Highly developed computer skills and experience with MS Office

**Conditions of Employment**
- Satisfactory Criminal Record Check*
- _Please note that this is a requirement of the position for any _new_ employees to the City of Barrie in accordance with the _**_Police Record Check Procedure_**_. Existing employees will be grandparented from this requirement._

**Other Important Information**

**Loca**
**tion**: City Hall, 70 Collier Street, Barrie, Ontario
- _Please note the City has launched a _**_Hybrid Work Program Procedure_**_ that may allow a hybrid work arrangement for employees who meet the eligibility requirements._

**Hours**: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

**Wage**: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2023 pay range:

- _Pay Le