Receptionist/administrator

5 months ago

Surrey, Canada (Kova Engineering Ltd., Red Associates Engineering Ltd. and Unrau Technoligies Ltd.) Full time

Our company is currently seeking an outgoing, enthusiastic Receptionist - Administrative Assistant to fill a **full-time position** in our Surrey, BC office.

**Responsibilities**:

- Answer general phone inquiries in a professional and courteous manner, direct detailed inquiries to the appropriate staff members
- Greet visitors to the organization in a professional and friendly manner
- Sort incoming mail, faxes and deliveries for distribution
- Create and receive shipments and couriers
- Track office supplies and order when necessary
- Provide exemplary communication with professionalism between all departments and clients
- Prepare memorandums and correspondence between office staff
- Maintain communication among employees, ensure all employees are following proper protocol
- Prepare reports and correspondence between office staff and clients
- Ensure file record keeping is organized on the server
- Provide administrative support to Aerospace Department
- Invoicing
- Record keeping
- Schedule appointments and meetings
- Booking travel for staff members, including but not limited to:

- Booking flights
- Arranging accommodations
- Booking ferry reservations
- Car rental services
- Responsible for the planning and organization of sales material such as:

- Business cards
- Brochures and materials
- Maintain office coordination between all branches
- Assist in ensuring that the office has a tidy environment
- Advise management of problem corrections
- Greet students to the organization in a professional and friendly manner
- Answer general phone inquiries in a professional and courteous manner; direct detailed inquiries to the RTO director
- Provide exemplary communication with professionalism between all staff and students
- Ensure file record keeping is organized on the server
- Support with preadmission evaluations, student registration, course booking and invoicing, student record keeping
- Advise management of problem corrections

**Ideal Skills and Qualifications**:

- Excellent interpersonal, written, and verbal communication skills in English with strong attention to detail
- Well organized
- Ability to work under pressure
- Decision making, planning, and problem-solving abilities
- Professional personal presentation and be customer service oriented
- Strong computer skills i.e., Microsoft Office Suite
- Experience in a related field or general knowledge of the crane industry is an asset

**Benefits**:

- Competitive compensation ($41,000 to $55,000.00)
- Employer paid benefits package including dental, extended health and health spending account
- RRSP match program
- Profit sharing
- Annual employee review and pay raise
- Paid holidays
- Annual events including team building trip and Christmas party

**For your resume to be considered, you must include your cover letter and resume.**

Pay: $41,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Surrey, BC V3S8E5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 2 years (preferred)

**Language**:

- fluent English (required)

Licence/Certification:

- Driving License and Reliable Vehicle (required)

Work Location: In person

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