Special Events Coordinator

6 months ago

Cambridge, Canada Whistle Bear Golf Club Full time

**As a team member at Whistle Bear Golf Club, you are a part of the Pearle Hospitality family.**

Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s restaurants, event venues, hotels, and spas are focused on creating happiness and elevating each experience through the care and consideration of our people, guests, food, properties and communities.

Our guests and customers have a trust in the experience they are about to enjoy. They trust that any event hosted at one of our properties, stays in our hotels or experiences at our spas will be a memorable experience for all involved. This idea has been reinforced through years of dedication to providing those people with soulful and delicious food, impeccably maintained historical buildings and bright, hardworking, and enthusiastic team members.

With a focus on local and in-season ingredients, the food prepared is rooted in family recipes passed down over generations, artisan products and a deep-rooted respect for culinary traditions are the base of our food philosophy and dedication to creating delicious food.

**Job Purpose**:
The Special Event Coordinator plays a key role in the organization and execution of all private events and making event hosts’ visions come to life within our Pearle Hospitality properties. The Coordinator manages and completes day-to-day tasks in the events office and acts as a liaison between the Sales Consultants, our clients and other members of the Events Team. This person makes certain that information regarding each event is gathered accurately and shared effectively to ensure the smooth delivery of services. This individual is often the first point of contact for our potential clients and provides a warm and welcoming atmosphere.
- Smart Serve Certificate
- Post-secondary education in Events/Events Management considered an asset.
- Previous experience in Hospitality and/or Event Planning considered an asset.
- **Knowledge**:Working knowledge of Opera, Mircos, OpenTable, Microsoft Office Suite, and experience with multi-line phone systems considered an asset.
- **Customer Service**: Ability to effectively communicate with clients, remaining professional but also expressing a warm and welcoming presence during interactions. Understand the importance of providing clients and guests with memorable and positive experiences at any and all Pearle Hospitality locations.
- **Attention to Detail**:Remain mindful of smallest details expressed by the event hosts, making sure to note any specific wants expressed (i.e., DJs, transportation, ceremony officiants, important moments, etc.) and noting any specific vendors.
- **Organization**: Work with event hosts to plan follow up appointments pertaining to menu tastings, rehearsals, final detail appointments and any dates for payments.
- **Adaptability**: Ability to remain poised and professional in a fast-paced environment and positively interact with a variety of diverse guests and team members.

**Duties & Responsibilities**:

- Effectively manage the front desk of the Special Events Office, including:

- Booking restaurant reservations and answering special menu inquiries for large parties.
- Greet visitors to the office and direct them appropriately as required
- Maintain appearance of the Special Events office and Wedding Suites as needed.
- Secure appointment times for clients to meet with Special Events Consultants and maintain the event office calendar.
- Create proposals for clients using Opera.
- Build event files and complete the file checklist once a deposit has been received to secure a booking.
- Update event files as necessary with updates such as décor updates, timing, vendor information, menu selections and special requests.
- Create, proof-read, and receive approval for all special event menus prior to printing.
- Communicate details of each upcoming event to the Front and Back of House teams by providing copies of the most up-to-date event orders.
- Accept and perform additional tasks as required for optimal performance of the restaurant.
- Actively represent and promote Pearle Hospitality’s core values within the workplace.
- Act as an ambassador of Whistle Bear Golf Club and Pearle Hospitality.
- Follow company policies and procedures as defined and outlined by Pearle Hospitality.
- Follow all Health and Safety standards to ensure a safe work environment for all guests and team members.
- Adhere to all cleanliness and sanitization practices.
- Maintain professional appearance and act with integrity and honesty.

**Advantages to being part of the Whistle Bear team**:

- Competitive wages
- Discounts at all Pearle Hospitality properties (restaurants, hotels and spas)
- Training and Development to support personal & professional growth
- Career opportunities across all Pearle Hospitality properties
- A fun place to work with an amazing team & company culture
- Pearle Hospitality and aff

  • Manager of Special Events

    7 months ago

    Cambridge, Canada City of Cambridge Full time

    People, Place, Prosperity Job Profile The Manager of Special Events role is within the Recreation & Culture Division and is responsible for the development and management of the Special Event portfolio. Reporting to the Director of Recreation & Culture, the Manager of Special Events will provide comprehensive oversight to the City's Special Events...

  • Recreation Coordinator

    4 weeks ago

    Cambridge, Canada City of Cambridge Full time

    **People, Place, Prosperity**: **Job Profile**: **What you will be doing**: - Develops, coordinates and supervises a variety of municipal events of varying scales, types and at various locations. - Acts as a municipal liaison for community led events, including attending committee meetings as required. - Assisting in maintaining the division’s social...

  • M Anager of Special Events

    7 months ago

    Cambridge, Canada City of Cambridge Full time

    **People, Place, Prosperity**: **Job Profile**: The Manager of Special Events role is within the Recreation & Culture Division and is responsible for the development and management of the Special Event portfolio. Reporting to the Director of Recreation & Culture, the Manager of Special Events will provide comprehensive oversight to the City’s Special...

  • Special Event Supervisor

    7 months ago

    Cambridge, Canada Cambridge Mill Full time

    **As a team member at Cambridge Mill, you are a part of the Pearle Hospitality family.** Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s dining establishments, event venues, hotel and spas, and affiliated businesses are focused on providing guests and customers a...

  • Special Events Consultant

    20 hours ago

    Cambridge, Canada Pearle Hospitality Full time

    **Job Purpose**: As a part of the Sales Team, the person in the Special Event Consultant is able to maintain client relationships and provide the superior service Pearle Hospitality is known for. The Consultant is someone who can foster trust with clients while delivering that incredible client experience. Guest-focused, and with an eye for details,...

  • Event Sales Associate

    2 weeks ago

    Cambridge, Canada Gaslight Events Company Full time

    **Event Sales Associate** **Job Duties,**including, but not limited to**: Executes exceptional customer service, making sure the client feels taken care of. Oversees the client management process from inquiry to event end, including leading all client meetings. Operates and maintains a computerized system for responding, coordinating and tracking sales...

  • Special Event Consultant

    8 months ago

    Cambridge, Canada Whistle Bear Golf Club Full time

    **You are a part of the Pearle Hospitality family.** Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s dining establishments, event venues, hotel and spas, and affiliated businesses are focused on providing guests and customers a setting in which to appreciate and enjoy...

  • Recreation Coordinator

    3 weeks ago

    Cambridge, Canada City of Cambridge Full time $77,386

    People, Place, Prosperity Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity. ...

  • Special Event Maitre D'

    7 months ago

    Cambridge, Canada Cambridge Mill Full time

    **As a team member at Cambridge Mill, you are a part of the Pearle Hospitality family.** Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s dining establishments, event venues, hotel and spas, and affiliated businesses are focused on providing guests and customers a...

  • Special Event Server

    6 months ago

    Cambridge, Canada Whistle Bear Golf Club Full time

    Job description **As a team member at Whistle Bear Golf Club, you are a part of the Pearle Hospitality family.** Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s dining establishments, event venues, hotel and spas, and affiliated businesses are focused on providing...

  • Program Planner, Special Events

    7 months ago

    Cambridge, Canada Drayton Entertainment Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Associations and non profit organizations - Arts and culture **Tasks**: - Promote conference and meeting services or special events - Develop marketing and...

  • Event Coordinator

    7 months ago

    Cambridge, Canada Roseville Estate Full time

    Job Overview: We are searching for a talented and passionate event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, approving menus, developing seating plans, working directly with organizers, handling vendor preparations, collaborating with the event manager to ensure well executed...

  • Corporate Events Coordinator

    7 months ago

    Cambridge, Canada Waterloo Regional Police Service Full time

    **Corporate Events Coordinator** **(Temporary 12 Month Contract)** **Waterloo Regional Police Service** With more than 1000 sworn and civilian members, the Waterloo Regional Police Service (WRPS) requires a Temporary Full Time Corporate Events Coordinator**. **The WRPS delivers exceptional police services to more than 575,000 residents. The Waterloo...

  • Events & Development Coordinator

    1 month ago

    Cambridge, Canada rare Charitable Research Reserve Full time

    **Who You Are** You follow a passion for people and the environment and want to work towards a greater good by contributing to a diverse team. You understand that your success is only as good as the whole, and you contribute in a humble way, for example by being the key lead on major events from planning to volunteer coordination to being the go-to person...

  • Fundraising and Event Coordinator

    6 months ago

    Cambridge, Canada Cambridge & District Humane Society Full time

    Fundraising & Events Coordinator **Hours: 8:30 - 4:30 pm with some evenings for meetings/events. Every other Saturday to work in the office.** One year contract with the option for renewal based on budget and performance. **Reports to the Executive Director**: **Position Summary**: The Fundraising and Events Coordinator is engaged in all aspects of the...

  • Fundraising and Event Coordinator

    3 months ago

    Cambridge, Canada Cambridge & District Humane Society Full time

    Fundraising & Events Coordinator **Hours: 8:30 - 4:30 pm with some evenings for meetings/events.** One year contract with the option for renewal based on budget and performance. **Reports to the Executive Director**: **Position Summary**: The Fundraising and Events Coordinator is engaged in the organization’s communications (marketing, and community...

  • Event Maitre D'

    6 months ago

    Cambridge, Canada Cambridge Mill Full time

    **As a team member at Cambridge Mill, you are a part of the Pearle Hospitality family.** Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s dining establishments, event venues, hotel and spas, and affiliated businesses are focused on providing guests and customers a...

  • Event Bartender

    4 months ago

    Cambridge, Canada Cambridge Mill Full time

    The Event Bartender sets up and tears down their bar, carefully stocks and accounts for the inventory, and ensures they have an adequate supply of glassware and product for the wedding. Our Bartenders serve our guests efficiently and in a friendly and approachable manner. A great Bartender understands that cleanliness and speed are of the utmost importance....

  • Events and Community Engagement Coordinator

    5 days ago

    Cambridge, Canada City of Cambridge Full time

    **People, Place, Prosperity**: **Job Profile**: The Event and Community Engagement Coordinator reports to the Director, Mayor/Council Office and is responsible for coordinating events and engagement within the Office of the Mayor and Council. This position plays a pivotal role in fostering positive relationships between the Mayor/Council office and the...

  • Aesthetic Event

    6 months ago

    Cambridge, Canada Clarion Medical Technologies Inc. Full time

    The Marketing and Event Coordinator is accountable for a range of marketing processes and projects. This requires working closely with many internal teams as well as with Marketing Managers for the division on a consistent basis. The Marketing Coordinator is expected to be highly organized with exceptional attention to detail. **The successful applicant...