Development Approvals Co-ordinator

2 months ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Planning Administration
**Division**: Planning Services
**Department**: Growth and Infrastructure
**Initial Reporting Location**: Tom Davies Square

**Job Status**: Permanent position

**Affiliation**:Inside Unit
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No

**The start date will follow the selection process.**

**Characteristic Duties**: Under the general supervision of the Co-ordinator of Planning Services Administration with day-to-day direction from the Manager of Development Approvals.

2. Act as Receptionist for the Section; answer and screen calls, respond to general inquiries, provide information to Councilors and staff, direct public to appropriate staff.
3. Create and maintain a checklist that forecasts all upcoming Planning Committee reports as well as edit, circulate, and ensure that all reports, annotated photographs, and scanned attachments are uploaded onto Escribe on a bi-weekly basis adhering to strict deadlines.
5. Monitor by-laws being sent to City Council and ensure the amendments have been made to the City of Greater Sudbury zoning by-law.
6. Monitor subdivision extensions by maintaining a list for draft approved subdivision expiration dates and ensuring the files are addressed in a timely manner.
8. Serve as Secretary to Development Approvals, which includes, but is not limited to, the following duties:

- Type confidential and routine correspondence, minutes and reports and ensure they are free of grammatical error.
- Distribute pertinent information and reports to various Departments, boards and other agencies.
- Monitor incoming mail including receiving letters from the public and ensure they are properly redacted for use in the Planning Committee meetings.
- Ensure that the Planning section of the City’s website is up to date with its most current Notice of Complete Applications.

10. Place Notices of Public Hearing in the Sudbury Star and Le Voyageur as per legislative requirements; ensure Notices are translated per CGS’s French Language Services Policy.
12. Prepare Official Plan Amendment documents.
13. Type instructions for amending Zoning By-Laws, maintain Index for Special Zoning Categories, and arrange for printing of Zoning By-Laws as required.
15. Set up files and maintain index of same for development, including any pertinent data (e.g., date of Planning Committee Hearing, Recommendation Number, Conditions of Approval, if any, By-law Number and date of City Clerk’s Certificate).
17. Assemble appropriate background information to be used at meetings.
19. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
20. Perform other related duties as required.**Qualifications**:

- Successful completion of a College Diploma in a related field from a recognized Community College with Canadian accreditation (e.g., Business Administration, Law, Planning or other related program).
- Completion of additional short courses in Planning, Legal or municipal government is considered an asset.
- Over two and one-half (2½) years up to and including five (5) years of related office experience in a similar field.
- Ability to effectively work within the Pronto Platform - both in the front end and the back office.
- Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
- Excellent use of English; verbally and in writing.
- French verbal and written skills an asset.
- Satisfactory health, attendance and former employment history.

**How To Apply**:
We must receive your resume before 11:59 p.m. on Tuesday, October 22, 2024. For those providing a French language resume, please also include an English version.
- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc
- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

**Live outside Canada or new to Canada?**
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

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