Purchasing Co-ordinator

2 months ago


Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Purchasing
**Division**: Finance
**Department**: Corporate Services
**Initial Reporting Location**: Tom Davies Square

**Job Status**: Limited Position
**Estimated Probable Duration**: Seven (7) Months

**Affiliation**:Inside Unit
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: n/a
**Range of Pay**: Group 13 - $35.72 to $43.71 per hour (Subject to Review)

**The start date will follow the selection process.**

This position is eligible to work remotely on a full-time basis (Note: Must have the ability to be able to report to a City of Greater Sudbury work location on short notice).

**Characteristic Duties**: Under the general supervision of the Chief Procurement Officer and technical guidance from the Purchasing Agent.

1. Independently support a client portfolio providing professional expertise and guidance. In addition, assist with maintaining a multi-year contract listing, provide information for planning purposes, review of cost-saving opportunities and suggest strategies to meet the objectives of the client department, the Purchasing By-Law, and associated policies and procedures.
2. Manage self and guide Authorized Persons in order to meet the needs of the city to endure continuous goods and services.
3. Develop and execute procurement processes, all required contracts, and arrangements that are centrally administered on behalf of Authorized Persons that may be unique and non-routine requiring significant critical thinking, judgement, and collaboration skills, while mitigating procurement and contract related risks. This includes:

- Develop a thorough understanding of the Authorized Persons contract requirements, goals and objectives, key risks, and opportunities, to ensure that the procurement process and the resulting contract provides best value to the city.
- Develop and execute a strategic procurement plan that includes:

- Verification of available budget;
- Market research of goods, services and prospective suppliers;
- Facilitating a risk assessment and identification of mitigation strategies;
- Determination of an appropriate procurement process to source suppliers, such as invitational/open competitive (RFx that are binding or non-binding), non-competitive, joint procurement, or cooperative contract processes;
- Preparation of solicitation (RFx) and/or contract documents that involves:

- Reviewing and/or providing input and/or assist the Authorized Person in the development of defining their goods and service requirements (specifications/scope of work, etc.);
- Development of an evaluation process and criterion;
- Development of a supplier performance plan and key performance indicators, in consultation with the Authorized Person.
- Management of the competitive solicitation process in a fully electronic bidding environment;
- Facilitating supplier selection:

- Reviewing and analyzing submissions for compliance;
- Facilitating the evaluation processes with internal and external evaluation committee members;
- Coordination and facilitation of supplier presentations.
- Monitoring and ensuring fairness and transparency during the entire procurement process, including identification of any potential unfair advantages and conflict of interests;
- Facilitating unsuccessful supplier debriefings and assisting the CPO with and complaints and bid protests.
- Facilitating the contract award process, which includes:

- Negotiations between the selected supplier;
- Drafting or facilitating the drafting of contract/arrangements between the operating department and Legal Services;
- Validating supplier requirements, such as insurance certificates, performance guarantees, and surety bonds;
- Coordinating contract reviews and authorizations;
- Managing the contract execution process;
- Public disclosure of contract award details.
4. Provide advisory and support services for operational activities related to the Procurement By-Law, policies, and procedures, including assistance with contract administration (managing renewals, negotiating price adjustments, facilitating performance management, advising client departments during contract issues and dispute resolution).
5. Act as the official point of contact for their procurement activities and other purchasing related matters to suppliers, bidders, buying groups, consultants, member of the public and other government agencies.
6. Prepare and maintain accurate records and documentation on all solicitations, purchase orders, contracts, and related correspondence.
7. Make recommendations for the disposal of surplus and obsolete materials.
8. Recommend revisions to business processes, procedures, and policies, and participate in continuous improvement projects.
9. Provide training to Authorized Persons and Contract Administrators on a variety of topics related to procurement and contract management.
10. Issue and amend purchase orders in accordance with City’s policies and by-laws up to an established maximum limit.
11. Assist wit



  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Financial and Support Services **Division**: Finance **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Permanent position **Affiliation**: Non union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: No **Range of Pay**: Group 12 $3,500.70 to $4,120.20 bi-weekly **The start date...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Financial and Support Services **Division**: Finance **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Contract Position **Affiliation**: Non Union **Estimated Probable Duration**: Up to Eighteen (18) Months **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: No **Range of Pay**:...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Division**: Linear Infrastructure Services **Department**: Growth and Infrastructure **Initial Reporting Location**: Frobisher Depot **Job Status**: Contract Position **Affiliation**: Non Union **Estimated Probable Duration**: Up to Eighteen (18) Months **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: No **Range of Pay**: Group 7 -...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Social Services **Division**: Children and Social Services **Department**: Community Development **Initial Reporting Location**: 199 Larch Street **Job Status**: Contract Position (Funded Position) **Affiliation**: Non Union **Estimated Probable Duration**: Three (3) Years **Hours of Work**: 70 hours bi-weekly **Shift Work Required**:...


  • Greater Sudbury, Canada City Welding Sudbury (2015) Limited Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 3 years to less than 5 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences -...

  • Shipper/ Receiver

    5 months ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    POSITION TITLE: Shipper / Receiver l REPORTS TO: Warehouse Supervisor LOCATION: SUDBURY, ON MAJOR DUTIES: - Ensure incoming products are received into applicable systems accurately and outgoing products are packed and shipped appropriately, on-time and traced accordingly in system. SPECIFIC RESPONSIBILITIES: - Ship and receive purchased and...

  • Budtender

    5 months ago


    Greater Sudbury, Canada Sweet SEVEN Cannabis Co. Full time

    Job description Job description - Budtender - Retail Sales Associate _ **Sweet Seven Cannabis Co. - Sudbury **is looking to build an exceptional team of Retail Sales Associates. The **Budtender **will create a comfortable and uplifting environment for customers as they explore the store and product line. Actively listening to their needs and preferences,...


  • Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **JOB TITLE**: Field Service Technician **LOCATION**: Sudbury, ON - Timmins, ON **DUTIES AND RESPONSIBILITIES** - Provide expert and disciplined analysis of structural, or mechanical, electrical or hydraulic systems - Teardown, re-assemble, commission/ test and trouble-shoot MEMCO equipment at customer sites or MEMCO facility, as required - Execute timely...


  • Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **JOB TITLE**: Field Service Technician **LOCATION**: Sudbury, ON **DUTIES AND RESPONSIBILITIES** - Provide expert and disciplined analysis of structural, or mechanical, electrical or hydraulic systems - Teardown, re-assemble, commission/ test and trouble-shoot MEMCO equipment at customer sites or MEMCO facility, as required - Execute timely planned work...

  • Warehouse Associate

    5 months ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **Position: Warehouse Associate** **Location: Sudbury, ON** **Scope** The Warehouse Associate I is responsible for off-loading, put-away, picking, and staging of material and parts while providing professional quality customer service to all internal and external customers. **Essential Duties & Responsibilities** - Accountable for movement of all...

  • Operations Manager

    5 months ago


    Greater Sudbury, Canada Kulwant Gill Medicine Professional Corporation Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Co-ordinate administrative services - Evaluate the operations of a department providing administrative services - Manage the operations of a department providing a single administrative service - Manage the operations of a department providing several administrative services -...

  • Scrum Master

    4 months ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    MacLean Engineering is looking for talented and energetic **Scrum Master** **to add to the existing skills of our Engineering team. This is a great opportunity to become part of an experienced and professional team of technical people who collectively strive to provide an exceptional level of design expertise to our customers. If you are looking to be...


  • Greater Sudbury, Canada Walmart Canada Full time

    **Position Summary... **:To assist in the leadership of the Food areas and department processes through partnership with the Food Assistant Manager and ensure a high level of customer service and while ensuring task completion. **What you'll do...**: Job Responsibility #1 Providing excellent Customer Service by greeting all customers in a polite and...


  • Greater Sudbury, Canada Walmart Canada Full time

    **Position Summary... **:To assist in the leadership of General Merchandise and Fashion Associates and department processes through partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task completion. **What you'll do...**: Job Responsibility #1 Providing excellent Customer...

  • Programs Coordinator

    5 months ago


    Greater Sudbury, Canada Ontario Aboriginal Housing Support Services Corporation Full time

    Position: Programs Coordinator Closing: Posting will remain open until filled Term: Full Time (35 hours per week) Salary Range: $45,400- $53,360 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational infrastructures.” We are...


  • Greater Sudbury, Canada Walmart Canada Full time

    **Résumé des fonctions... **:Aide à la gestion des associés affectés à l’alimentation et aux processus du rayon en travaillant avec le gérant adjoint de l’alimentation. S’assure d’un service à la clientèle de haut niveau et de l’exécution des tâches. Ce que vous ferez... Job Responsibility #1 Providing excellent Customer Service by...

  • operations manager

    5 months ago


    Greater Sudbury, Canada Kulwant Gill Medicine Professional Corporation Full time

    Education: Expérience: EducationBachelor's degreeTasksCo-ordinate administrative servicesEvaluate the operations of a department providing administrative servicesManage the operations of a department providing a single administrative serviceManage the operations of a department providing several administrative servicesCollect and record administrative and...

  • operations manager

    5 months ago


    Greater Sudbury, Canada Kulwant Gill Medicine Professional Corporation Full time

    Education: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksCo-ordinate administrative servicesEvaluate the operations of a department providing administrative servicesManage the operations of a department providing a single administrative serviceManage the operations of a department providing several administrative servicesCollect and record...

  • Construction Site

    6 months ago


    Greater Toronto Area, Canada SKYGRiD Construction Full time

    **Construction Site Co-Op** This is an excellent introductory opportunity for Post-Secondary school students in a Co-Op program. Being part of the SKYGRiD Co-Op experience is all about hands - on learning, mentoring by professionals and working as an active member of a project team. Working in the construction site office, you will be directly responsible...

  • Logistics Coordinator

    5 months ago


    Greater Sudbury, Canada Provincial Doors Inc. Full time

    The coordination of all activities associated with company logistics (shipping/receiving; material handling, trucking, product inventory; distribution of tools, materials, supplies, equipment). - The coordination of product organization and inventory. - Performing all receiving and shipment activities and functions **Requirements**: - The position of...