Junior Purchasing Co-ordinator

1 month ago


Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Purchasing
**Division**: Finance
**Department**: Corporate Services
**Initial Reporting Location**: Tom Davies Square

**Job Status**: Limited Position
**Estimated Probable Duration**:Up to Seven (7) Months

**Affiliation**:Inside Unit
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: n/a
**Range of Pay**: Group 10 - $29.55 to $35.68 per hour

**The start date will follow the selection process.**

This position is eligible to work remotely on a full-time basis (Note: Must have the ability to be able to report to a City of Greater Sudbury work location on short notice).

**Characteristic Duties**:Under the general supervision of the Purchasing Agent.
- 1. Assist Authorized Persons with conducting informal Request for Quotation processes.
2. Conduct the informal Request for Quotation process on behalf of Authorized Persons following standard procedures.
3. Assist with identifying and prioritizing required procurements based on expiring multi-year contracts, new projects approved through budget process, and other requests from City departments.
4. Assist with utilizing the City’s eTendering system to conduct open-competitive procurement for goods, services, and/or construction projects for the City, to ensure compliance with applicable legislation, City by-laws, policies and procedures. This includes:

- ensuring a fair, open and transparent procurement process;
- researching market sources/solutions and potential suppliers;
- coordinating with the Authorized Person and Legal to determine appropriate procurement method and applicable standard contract terms and conditions;
- reviewing Authorized Person(s)/consultant specifications/statement of requirements/scope of work and providing feedback to ensure completeness and compliance;
- facilitating evaluation committees to ensure fairness, transparency, and adherence to applicable legislation, City by-laws, policies and procedures;
- recommending contract award pursuant to the evaluation process;
- assisting with contract negotiations;
- preparing contract documents for Legal review (if required) and/or execution;
- providing post award debriefings to unsuccessful bidders/proponents.

5. Assist with supporting the Authorized Person(s) with managing their contracts to ensure the terms and conditions are adhered to and performance issues are managed responsibly. Provide support to Authorized Person(s) to manage supplier non-compliance or performance issues in accordance with City policies.
6. Assist with initiating negotiations on contracts that have options to extend and draft contract amendments to reflect negotiated terms for review.
7. Prepare and maintain accurate records and documentation on all solicitations, contracts, correspondence and related follow-up.
8. Issue and amend purchase orders and other contract documents; refer other documents, with recommendations, to appropriate levels of authority for approval up to an established maximum limit.
9. Maintain electronic records of CGS multi-year contracts and standing offer agreements in PeopleSoft and on CITYLinks.
10. Communicate contract status, including renewal, active, lapsed situations, and provide proactive notice to Purchasing Coordinators and internal customers.
11. Compile, track and maintain the various contract requirements (e.g. insurance certificates, WSIB, health and safety requirements, etc.) for the Purchasing department.
12. Administer the procurement card program.
14. Communicate to the bank requests for card issuance, cancellations and amendments to transactions, card limits and other. Trouble shoot cardholders' issues with P-card interface and co-ordinate with the bank technical support as required.
15. Maintain cardholder and purchasing card information and prepare usage reports utilizing reporting tools provided by the bank.
16. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
17. Provide coverage for the Chief Procurement Officer Secretary position.
18. Perform other related duties as required.**Qualifications**:

- College diploma in a related field (e.g. Business Administration, Accounting).
- Completed or working towards a purchasing related certification (e.g. OPBA’s Principles of Effective Public Purchasing or SCMA Purchasing Certificate).
- Over one and one-half (1 1/2) years of related experience.
- Knowledge of applicable legislation and related regulations.
- Ability to work with numbers accurately.
- Ability to plan, organize and prioritize tasks with attention to detailed work.
- Knowledge of PeopleSoft Purchasing System.
- Knowledge of the CGS Purchasing By-Law.
- Ability to demonstrate interpersonal skills in dealing with the public, staff, Councilors, outside groups and agencies.
- Excellent use of English; verbally and in writing.
- Satisfactory health, attendance and former employment history.

**How To Apply**:
We must receive your resume **before 11:59 p.m



  • Sudbury, Canada City of Greater Sudbury Full time $30 - $36

    Job Description Section: Purchasing Division: Finance Department: Corporate Services Initial Reporting Location: Tom Davies Square Job Status: Limited Position Estimated Probable Duration: Up to Seven (7) Months Affiliation: Inside Unit Hours of Work: 70 hours bi-weekly Shift Work Required: n/a Range of Pay: Group 10 -...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Purchasing **Division**: Finance **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Limited Position **Estimated Probable Duration**: Seven (7) Months **Affiliation**:Inside Unit **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: n/a **Range of Pay**: Group 13 - $35.72 to $43.71 per...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Financial and Support Services **Division**: Finance **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Permanent position **Affiliation**: Non union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: No **Range of Pay**: Group 12 $3,500.70 to $4,120.20 bi-weekly **The start date...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Division**: Linear Infrastructure Services **Department**: Growth and Infrastructure **Initial Reporting Location**: Frobisher Depot **Job Status**: Contract Position **Affiliation**: Non Union **Estimated Probable Duration**: Up to Eighteen (18) Months **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: No **Range of Pay**: Group 7 -...


  • Greater Sudbury, Canada Provincial Doors Inc. Full time

    Established in 1988 as Provinciaail Doors IncProvincial Doors Inc., PDI has become a multifaceted full-service enterprise dedicated to the mining, industrial, and commercial door industry. With over thirty years of proven experience, the Company specializes in design, product manufacturing, installation, and service of industrial and commercial door systems...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Citizen Service Centres **Division**: Greater Sudbury Public Library **Initial Reporting Location**: Main Public Library **Job Status**: Permanent Position **Affiliation**: Non union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: Some evenings and weekends may be required **Range of Pay**: Group 11* - $3,104.50 to $3,654.70...

  • Junior Buy

    6 months ago


    Greater Sudbury, Canada Science North Full time

    Junior Buyer - Intern **Compensation**: $35,000 - $38,000 per year If you thrive in a dynamic and fast paced environment, enjoy working with people, love learning and are passionate about making a lasting impact for our visitors, then we want to hear from you! Science North is seeking to fill a one-year internship opportunity that will start as soon as...

  • Purchaser

    7 months ago


    Greater Toronto Area, Canada Spark Power Full time

    **Purchaser** We are looking for a Purchaser to join our growing GTA team. Reporting directly into the Regional Operations Manager, and indirectly into the Supply Chain Functional Lead, the Purchaser will play an integral part of the overall success to the Operations, focusing on making the most high-quality and cost-effective purchases for multiple...

  • Purchaser

    7 months ago


    Greater Toronto Area, Canada Spark Power Full time

    Spark Power, a trusted partner in energy in North America looking for a **Purchaser** to join our GTA team. Reporting directly into the Regional Operations Manager, and indirectly into the Supply Chain Functional Lead, the Purchaser will play an integral part of the overall success to the Operations, focusing on making the most high-quality and...


  • Greater Sudbury, Canada Equipment World Inc. Full time

    **Junior Project Estimator - Sudbury** Equipment World offers solutions for different industrial settings such as mine sites, hospitals, warehouses, equipment shops and construction environments. Our product lines span from large industrial racking/shelving, lockers, workstations/benches to structural mezzanines, loading docks, mine dry systems and...


  • Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Organizational Development, Safety, Wellness and Rehabilitation **Division**: Human Resources and Organizational Development **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Permanent position **Affiliation**: Non union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**:...


  • Greater Sudbury, Canada City Welding Sudbury (2015) Limited Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 3 years to less than 5 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences -...

  • Shipper/ Receiver

    7 months ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    POSITION TITLE: Shipper / Receiver l REPORTS TO: Warehouse Supervisor LOCATION: SUDBURY, ON MAJOR DUTIES: - Ensure incoming products are received into applicable systems accurately and outgoing products are packed and shipped appropriately, on-time and traced accordingly in system. SPECIFIC RESPONSIBILITIES: - Ship and receive purchased and...


  • Sudbury, Canada City of Greater Sudbury Full time $6,209 - $7,309

    Job Description Section: Citizen Service Centres Division: Greater Sudbury Public Library Initial Reporting Location: Main Public Library Job Status: Permanent Position Affiliation: Non union Hours of Work: 70 hours bi-weekly Shift Work Required: Some evenings and weekends may be required Range of Pay: Group 11* -...

  • Budtender

    7 months ago


    Greater Sudbury, Canada Sweet SEVEN Cannabis Co. Full time

    Job description Job description - Budtender - Retail Sales Associate _ **Sweet Seven Cannabis Co. - Sudbury **is looking to build an exceptional team of Retail Sales Associates. The **Budtender **will create a comfortable and uplifting environment for customers as they explore the store and product line. Actively listening to their needs and preferences,...


  • Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **JOB TITLE**: Field Service Technician **LOCATION**: Sudbury, ON **DUTIES AND RESPONSIBILITIES** - Provide expert and disciplined analysis of structural, or mechanical, electrical or hydraulic systems - Teardown, re-assemble, commission/ test and trouble-shoot MEMCO equipment at customer sites or MEMCO facility, as required - Execute timely planned work...


  • Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **JOB TITLE**: Field Service Technician **LOCATION**: Sudbury, ON - Timmins, ON **DUTIES AND RESPONSIBILITIES** - Provide expert and disciplined analysis of structural, or mechanical, electrical or hydraulic systems - Teardown, re-assemble, commission/ test and trouble-shoot MEMCO equipment at customer sites or MEMCO facility, as required - Execute timely...


  • Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **Position**:Junior Field Service Technician **Reports to**:Field Service Manager **Location**:Sudbury, ON **Purpose of Role** The Jr Field Service Technician is responsible for providing customer service and support of MEMCO manufactured Municipal Vehicles and attachments, by working to meet and exceed customer requirements, both internal and...

  • Warehouse Associate

    7 months ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **Position: Warehouse Associate** **Location: Sudbury, ON** **Scope** The Warehouse Associate I is responsible for off-loading, put-away, picking, and staging of material and parts while providing professional quality customer service to all internal and external customers. **Essential Duties & Responsibilities** - Accountable for movement of all...

  • Warehouse Associate

    3 days ago


    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **Position: Warehouse Associate** **Reports to: Warehouse Supervisor** **Scope** The Warehouse Associate I is responsible for off-loading, put-away, picking, and staging of material and parts while providing professional quality customer service to all internal and external customers. **Essential Duties & Responsibilities** - Accountable for movement of...