Project Administrator

3 weeks ago


Red Deer, Canada Pronghorn Controls Ltd. Full time

**PROJECTs ADMINISTRATOR**

**JOB START**:September 2023

**PURPOSE**:This position provides administration support to a large project department

**REPORTS TO**: VP, Projects

**RESPONSIBILITIES**:

- Prepares, processes and enters information for multiple ongoing projects.
- Ensures information is accurately entered into the financial system; accounts payable, accounts receivable, payroll and GL
- Prepares, and tracks ongoing costs and labour invoicing.
- Prepares spreadsheets and reports construction results.
- Responds to customer requests for information.
- Ensures adherence to corporate controls, processes and procedures and that accurate timely documentation is maintained.
- Ensures new employee onboarding information is accurate and complete and submitted by deadline.
- Tracks worker training requirements and certifications.
- Provides administrative support on various projects from initial proposal to planning, tracking, documentation and to project close out.
- Receives and tracks inventory and material into the Project Inventory Control System.
- Reviews contractor invoicing, field tickets and invoices for accuracy and submits for approval/payment.
- Ensures accuracy of project employees time entry prior to payroll processing.
- Compiles, processes, enters and coordinates project data and generates reports.
- Ensures subcontractor and vendor invoices and client invoices are submitted in a timely manner.
- Books travel and accommodations.

**KNOWLEDGE, SKILLS & ABILITIES**
- Minimum 5 years administrative experience in large construction company and/or oil & gas industry
- Strong computer skills; Outlook, Microsoft Office: Word, Excel, PowerPoint
- Experience with financial systems and processes and administering large industrial projects/contracts/budgets
- Self directed, well organized with strong time management skills and the ability to multi-task and handle changing priorities
- Good problem solving, judgement, decision making and critical thinking skills.

**Job Types**: Full-time, Permanent

**Salary**: $27.00-$31.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- accounting: 1 year (preferred)
- administration: 3 years (preferred)

Work Location: In person

Expected start date: 2023-09-05



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